Admin Assistant

2 weeks ago

Raffles Place, Singapore GMC CAPITAL PTE. LTD. Full time $4,000 - $6,000 per year
Job Summary:

We are seeking a proactive and reliable Junior Administrative Assistant to support the day-to-day administrative operations of the office. This role involves both in-office tasks and occasional errands during office hours. The ideal candidate should be well-organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities:
  • Run ad-hoc errands outside the office during working hours, as required
  • Arrange miscellaneous appointments for the boss and clients (e.g., medical, personal, or business-related)
  • Greet and assist visitors in a professional and courteous manner
  • Handle incoming phone calls and direct them appropriately
  • Manage incoming and outgoing mail and courier deliveries
  • Provide general office support, including maintaining cleanliness and ordering supplies
  • Assist with basic data entry and administrative tasks
  • Support travel arrangements and visa applications for the boss and clients
  • Maintain a tidy and organized reception or front desk area
  • Perform any other ad-hoc duties as assigned by management
Requirements:
  • Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent
  • Good communication and interpersonal skills
  • Able to multitask and manage time effectively
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Responsible, trustworthy, and able to handle confidential matters with discretion
  • Must be able to speak and read in Chinese, as the role requires communication with Chinese-speaking clients and handling of Chinese documents
  • Willingness to run errands and handle a mix of office and external tasks

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