Senior Admin Executive

1 week ago

Singapore VK CONSTRUCTION & ENGINEERING PTE. LTD. Full time $90,000 - $120,000 per year
Overview:

We are seeking an experienced and highly organized Senior Admin Executive to join our construction team. The ideal candidate will be an all-rounded individual with a strong sense of responsibility, excellent communication skills, and the ability to manage both office and site-level administrative matters efficiently. This role requires close monitoring of staff and foreign workers, ensuring smooth daily operations and compliance with MOM and company regulations.

Key Responsibilities:

1. Administrative & Office Management

  • Handle day-to-day administrative operations, documentation, and filing systems.
  • Prepare, manage, and track purchase orders, invoices, and petty cash claims.
  • Maintain and update company records, licenses, and certificates.
  • Support management with scheduling, coordination, and communication tasks.

2. HR & Workforce Management

  • Maintain accurate employee records including attendance, leave, and overtime tracking.
  • Oversee foreign worker matters — work permit applications, renewals, cancellations, and lodging arrangements.
  • Coordinate with MOM, insurance providers, dormitory operators, and employment agencies.
  • Ensure compliance with all manpower regulations and company HR policies.
  • Assist in recruitment, onboarding, and orientation of new staff and workers.

3. Site & Staff Coordination

  • Monitor staff movement and ensure proper deployment of foreign workers to job sites.
  • Work closely with Project Managers and Site Supervisors to resolve manpower or administrative issues promptly.
  • Maintain communication between site and office to ensure smooth workflow.

4. Compliance & Reporting

  • Prepare monthly reports on manpower status, attendance, and project support.
  • Ensure proper documentation for audits, safety compliance, and MOM inspections.
  • Support the management team in maintaining proper safety and HR documentation for all employees.
Requirements:
  • Minimum 5 years of administrative experience , preferably in the construction industry .
  • Strong understanding of MOM regulations and foreign worker management.
  • Proficient in Microsoft Office and administrative systems.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with keen attention to detail.
  • Ability to work independently and handle multiple tasks efficiently.
  • Proactive, resourceful, and able to handle confidential information with discretion.
Preferred Qualifications:
  • Diploma or higher in Business Administration, HR Management, or related field.
  • Experience using HR management or construction project management software.
  • Knowledge of local manpower and safety compliance procedures.
Salary:

Commensurate with experience and qualifications.

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