Events Administrator
1 week ago
1. Project Management:
· Coordinate and deliver events from initial brief through to on-site execution and project close-out
· Act as the main point of contact throughout the project lifecycle
· Attend client meetings, site recces, and technical planning sessions
· Support or lead project budgeting, quotations, and cost monitoring
· Ensure smooth execution of event operations
2. Operational Planning:
· Coordinate crew and operators
· Manage logistics eg. venue, scheduling, transport arrangements etc
· Assist in the procurement of necessary resources, materials and services required for project
· Supervise on-site setup and teardown, ensuring smooth event execution
3. Documentation and Compliance:
· Manage administrative requirements, including applications and organization of relevant documents eg. permits, invoices, agreements, schedules etc
· Submit required certificates, permits, and supporting documents pre- and post-project
· Ensure compliance with health and safety procedures onsite
4. Team Collaboration & Support:
· Liaise with internal teams, venues, vendors, and third-party contractors to ensure smooth execution
· Assist with vendor sourcing and paperwork coordination
· Support warehouse and equipment maintenance where necessary
5. Other Duties:
· Travel as required for support
· Availability after hours and weekends during active project periods
· Any other ad-hoc duties assigned
Qualifications & Skills
· Experience in project management/ coordination
· Strong communication and interpersonal skills
· Highly organized with attention to details and deadlines
We regret that only shortlisted candidates will be notified.
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