Proposal Specialist

About US:

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world

Purpose of the Role:

A Proposal Specialist who will be responsible for all administrative aspects of the bid and proposal process.

This position will collaborate closely with Business Development, Procurement dept and other teams to ensure client requirements are met, all necessary information is included prior to proposal submission.

This role will need a strong commitment to achieving quality work on scheduled timelines, by ensuring accurate mark-up pricing strategy and maintain database.

Expectations of the Role:

• Understanding the different drug and ancillary names, as well as the client profiles. Getting to know exactly what client needs, how to match/fulfil their requirements (product availability/pricing/logistics). As well as coordinating request with internal stakeholders (Procurement) and making sure or negotiating with them to provide best options offer.

• Prepare RFI/RFP/RPQ, collaborate with cross-functional teams to gather information and insights for proposal content, analyse client requirements to develop tailored proposals for final submission.

• Ensure compliance with all client and internal guidelines for proposal submissions.

• Review and edit proposal drafts to ensure clarity, coherence, and consistency.

• Track and report on proposal progress and outcomes to senior management.

• Ensure proposals comply with client specifications and adhere to deadlines.

• Manage the proposal submission process, including formatting and presentation.

• Weekly track and analyse all proposals outcomes to improve hit rate and follow with BDs.

• Ensuring the markups and foreign exchange rate applied are justifiable.

• Maintain a repository of past data proposals and related documentation for reference.

• Prepare monthly, quarterly or half yearly summary deck for senior management.

• Coordinate and manage proposal planning, development, and submission, while providing and managing deadlines throughout the proposal process

• Gather quotes and RFP's, support the coordination, development, review, and finalization of proposals and related opportunity capture documents.

• Create and maintain master proposal calenda, schedule proposal meetings and reviews, with internal & external stakeholders, edit, and proofread proposals and other materials to ensure accuracy, clarity, and consistency

Attributes Required:

Must-Have:

• Diploma/Degree in any business/science discipline

• Minimum 3-5years of relevant experience

• Ideally working with a sales team or general management office.

• Advanced knowledge of the Microsoft Office Suite (expert or near expert level in MS Word styles, formatting, and template development)

Advantage to Have:

• Exposure in the space of procurement, operations, coordination, logistics

• Can be detail oriented, multi-task, work under tight deadlines

• Willing to grow, learn and excel within a specialized function

Why Join Zuellig Pharma:

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.

• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.

• As a leading multimarket healthcare solutions provider, we empower our employees gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.

• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.

• Our Total Rewards program is designed to support your overall well-being in every aspect