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HR Admin

2 weeks ago

Singapore River Verdant Energy Full time $40,000 - $120,000 per year
Job Description: HR Admin

Position: HR Administrator

Location: Singapore

Reports to: HR Manager

Key Responsibilities:

  • Employee Lifecycle Management:

  • Assist with the end-to-end recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting reference checks.

  • Prepare and issue employment contracts and manage the onboarding process for new hires, including the collection of necessary documentation and conducting orientation.
  • Facilitate the offboarding process for departing employees, including conducting exit interviews and managing final salary and documentation.

  • HR Administration & Records Management:

  • Maintain accurate and up-to-date employee records in our HR Information System (HRIS) and personnel files, ensuring data integrity and confidentiality.

  • Handle all work pass applications, renewals, and cancellations for foreign employees (e.g., Employment Pass, SPass, Work Permit) in compliance with Ministry of Manpower (MOM) regulations.
  • Administer employee benefits programs, including medical insurance, leave management (annual, sick, maternity, etc.), and claims processing.
  • Assist with the monthly payroll process by ensuring all employee data, attendance records, and claims are accurately submitted and updated.

  • Reporting and Compliance:

  • Generate regular and ad-hoc HR reports on key metrics such as headcount, recruitment activity, and employee turnover.

  • Ensure all HR practices and documentation are in strict compliance with the Singapore Employment Act and other relevant legislation.
  • Assist in the preparation for internal and external audits.

  • General HR Support:

  • Serve as a first point of contact for employee inquiries on HR-related matters, providing timely and accurate information and escalating issues as necessary.

  • Provide administrative support to the HR team, including scheduling meetings, preparing presentations, and managing departmental correspondence.
  • Participate in and support various HR projects and initiatives as required.

Qualifications and Skills:

  • Education: Certificate/NITEC or Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.

  • Experience:

  • A minimum of 3-5 years of experience in an HR administrative or similar role.

  • Prior experience in a contract role will be an advantage.

  • Knowledge and Skills:

  • A strong understanding of the Singapore Employment Act and MOM regulations is essential.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
  • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong interpersonal and communication skills, both written and verbal.
  • High level of integrity and the ability to handle sensitive and confidential information with discretion.
  • Meticulous attention to detail and a commitment to accuracy.
  • A proactive and resourceful team player with the ability to work independently.