Accounts Assistant

2 weeks ago

North Region, Singapore Polar Puffs & Cakes Pte Ltd Full time $40,000 - $80,000 per year

Job Description

The Accounts Assistant (AR) is responsible for supporting the full spectrum of accounts receivable processes. This includes accurate and timely invoice submission, payment reconciliation, dispute resolution, record-keeping, and ensuring compliance with internal controls and external regulations. The role supports retails, B2B and corporate sales functions and liaises with key internal and external stakeholders to maintain smooth AR operations.

Retail Sales Operations

  • Monitor, check, and post end-of-day (EOD) sales data and receipt journals for assigned outlets.
  • Reconcile payment transactions with corresponding sales records.
  • Investigate and resolve discrepancies between payment and sales data.
  • File and archive receipts and related financial documents.

Corporate Sales Invoicing

  • Verify and post sales invoices into the accounting system.
  • Submit invoices to customers via appropriate channels, such as email or customer portals.

B2B Sales Support

  • Batch and upload sales invoices to customer portals (e.g., NTUC, Cheers) on a bi-monthly basis.
  • Retrieve and validate reports from portals for internal reconciliation.

Voucher Management

  • Process and issue vouchers according to company policies and approval workflows.
  • Print and handle physical vouchers with accuracy and confidentiality.
  • Coordinate with Sales, Retail, and Marketing teams regarding voucher requests.

Communication Responsibilities

  • Collaborate with internal departments on issues related to sales data, credit notes, outstanding AR, and collections.
  • Liaise with customers regarding billing inquiries and outstanding payments.

Requirements

Education & Qualifications

  • CAT / LCCI Diploma or equivalent in accounting.
  • Minimum "N" or "O" Level education.

Experience

  • 1–2 years of relevant experience in billing, AR reconciliation, and collections.
  • Exposure to working with cross-functional teams.

Skills

  • Proficient in Microsoft Office (especially Excel).
  • Familiar with accounting software (e.g., BC365).
  • Strong analytical, organizational, and time-management abilities.
  • Good interpersonal and communication skills (both verbal and written).
  • Ability to work independently and meet tight deadlines.

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