Admin Assistant

2 weeks ago

Singapore HITCHVA PTE. LTD. Full time

**The Personnel shall be competent to perform the following**:

- Manning of the School General Office Reception counter and attending to walk-in customers, e.g. contractors, parents, pupils, public, etc.
- Attending to students at sick-bay (including administering basic First Aid) and liasing with school leaders, calling ambulance and liasing with medic staff, Form teachers and parents.
- Attend to contractors when available
- Receiving in-coming mails/goods deliveries and arranging outgoing mails for posting
- Answering of telephone calls.
- Support in the maintenance of the sick bay (e.g. basic cleaning)
- Incharge of stock balance and ordering of office stationery and equipment (eg A3 & A4 papers, markers & reflls, A4 and A5 exam result slips for HOD ICT, Toners, requesting ad-hoc repair and regular servicing of shredders and photocopiers etc)
- Collation of reports and data
- Provide administrative support to teachers
- Assist with school events and activities, when required
- Other administrative functions where required, e.g. Collection of forms, data entry, photo-copying, laminating, covering of duties for the Library Officer, etc.
- Other admin duties as and when assigned by the Supervisors/Administration Manager/School Leaders

**The Personnel shall mínimally have the following qualifications, skills and experience**:

- Able to communicate well in English
- Minimum GCE ‘N’ Level with pass (C6) in English or equivalent educational qualification
- Applicants should have a minimum of 3 years working experience in Administration. Having previously worked in schools will be an added advantage (but not mandatory)
- Possess good computer skills (able to work with graphics, numbers and details - job scope includes data entry and preparation of Excel spreadsheets, etc.)
- Must be proficient in using MS Office Applications (e.g. MS Word, MS Excel, MS PowerPoint, etc.)
- Able to work with a team of teachers (job scope includes supporting teachers in their administrative work, e.g. collation of forms, surveys, etc.)
- Team-player with a positive attitude and pleasant disposition
- Should be diligent and a fast learner, able to work independently with clear and mínimal instructions. Ability to multi-task and meet deadlines set
- Have a keen eye for details
- Personnel must be available to come for an interview when required

Contract Period: 17 February 2025 to 31 December 2025

Option Year: 1 January 2026 to 31 December 2026

**Personnel to be deployed at the following hours**:

- Mondays to Friday: 7:15am to 4.15pm, inclusive of 1⁄2 hour lunch break and inclusive of school holidays.
- Service not required on Saturdays, Sundays and gazetted public holidays.

School: Cedar Girls’ Secondary School,

Location: 1 Cedar Avenue Singapore 349692

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