Associate, Documentation, Treasury

**Business Function**

Group Technology and Operations (T&O) enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability and innovation. In Group T&O, we manage the majority of the Bank's operational processes and inspire to delight our business partners through our multiple banking delivery channels.

**Key Accountabilities**
- Provide end-to-end OTC transaction life-cycle reporting support for T&M derivatives products.
- Ensure confirmation accuracy and timely issuance.
- Risk Control, reduction in ageing confirmation and eliminate/refine legacy processes.
- Build a data driven culture with data analytic capabilities.
- Support new products initiatives on existing/new system capabilities.

**Responsibilities**

(1) Coverage
- Core: Trade Confirmation issuance, Trade Confirmation Affirmation, Trade Events Notification.
- Secondary: Trade Repository Reporting, Central Password Issuance, Advisory on ISDA Negotiation related to Operations, Board Resolution Documentation, MIS reporting.
- Service Support Centres: Hub (Sin), Spokes (Branches: HK, SE, TW, LON, Labuan), (Subsi: HK, TW, CN, Macau, IN, Sin Holdco).
- Clients Base**:Inter-bank, Fictive (FI, Insurance etc), Corporate.
- Treasury Product Assets Classes: Vanilla FX spot, Money Market, Structured Loan/Deposits (CLI, PCI), Fixed Income, OTC Derivatives for FX, Rates, Equity and Commodity.

(2) Trade Confirmations Issuance
- Reconcile auto-generate paper trade confirmations and release them accordingly.
- Record trades not drafted/release by T + 1with comment on cause of delays in DCFC and ORMU Weekly Report.
- Follow up those dispute trade confirmations not issued in DCFC, WCFC/MCFC and escalate with report per Escalation Ladder Matrix.
- Scan and Library the Out-going trade confirmations respectively.

(3) Trade Confirmation Affirmation
- Check and affirm all incoming trade confirmations in Risk System, MX, BO Confirm status.
- Investigate on the discrepancies and escalate to the respective stakeholder for action. Record the Disputed Trade Confirmation in the Confirmation Database for monitoring and follow up actions.
- Trace on those trade confirmation not received/not acknowledge accordingly and escalate per Escalation Ladder Matrix.
- Weekly reporting on those unaffirmed aged trades to Team Lead/Manager and respectively Spokes for action/escalation.
- Scan and Library the affirmed trade confirmations.
- For inter-entity trades where trade confirmations need not be issued, run the inter-entity Trade Reconciliation, check on the unmatched and mismatched trades, investigate, raise/trace for trade match. Escalate on those aged items.
- Engage Business, Sales, Traders, RMs on those aged unaffirmed trade confirmations with follow up action register in the Doc Database.
- Signature verification per Signature Mandate of Clients’ Board Resolution for those returned Corporate paper confirmations. Investigate and follow up on any irregular signatories etc.

(4) Trade Events Notification
- Extract the trade events execution from Risk System, MX. Match with trade source, prepare the Notification.
- Any dispute, investigate and escalate to the respectively traders/Sales and Processing Team.
- Monitor and register all aged the unaffirmed Notification for escalation.
- Scan, release, signature verification and Library on those outgoing and returns trade Notifications.
- Issuance of Failure to Pay (FTP) and monitor the acknowledgement.
- Issuance of Novation Letter for Assigned trades. Reconcile the Assigned trades with Transferor.
- Manage the documentation and execution for trade compression by triOptima-triResolve.
- Attend to Corporate/Credit Events documentation issuance and affirmation per ISDA protocol and or Industry practice.

(5) Central Password Issuance
- Cover for Hub and Spokes. Each clients will be issued a single password to be use by all teams (Hub/spokes) to protect the documents.
- Generate, issue and controlled the registered the Password.
- Attend and investigate on the any Password dispute.

(6) Trading Account Opening - Board Resolution (BR) Documentation
- Read and manage the Board Resolution related to Trades terms for acknowledgement.
- Clarify and trace with BMS Client Support for missing BR.
- Furnish aged report on missing and disputed BR to trades term to BMS Clients and RM/Sales.
- Library all the BR Documentation.

(7) Client Support on Trade Confirmation Related issue by Spokes
- Attend to Query by Spokes.
- Investigate and assisted Spokes on issue related to Trade Confirmation, Password issuance and Risk reporting.

**Requirements**:

- Preferably Degree holder in Banking and Finance.
- Minimum 3 years of banking experience in various back-office operation functions which includes processing, reconciliations, confirmation etc.
- Good understanding of the end-to-end transaction lifecycle of OTC products.
- Proficient