Personal Assistant, International Oncology

2 weeks ago

Singapore ASTRAZENECA SINGAPORE PTE LTD Full time

Join the fastest-growing pharmaceutical in our markets, set up to fuel further growth. Be part of our shared ambition and pride: our strong heritage, our turnaround story, and early investment and commitment in International markets. There’s no better place to feel inspired and energized.

**ABOUT ASTRAZENECA**

Join our globally-renowned Oncology area, which is leading the rapid business growth of our enterprise and ever-evolving industry. It’s an exciting time to join as we work towards our big ambitions with entrepreneurial thinking and innovation. It’s up to us to find solutions and act fast to make them happen.

**BUSINESS AREA**

Join a cross-functional team, working together and sharing knowledge across teams, roles, and levels. We work seamlessly and inclusively to truly leverage the diversity of our skills and go further together.

**What you’ll do**

In addition to providing administrative support to the VP International Oncology and a team of Brand Directors, you'll provide broader department support to the cross-functional team members. Tasks may include project management of functional activities, representing the VP in communication/ responses to different stakeholders, booking meetings, maintaining documentation, and establishing systems and structures for the day-to-day functioning of their responsibilities. In some instances, you may supervise others and allocate resources as necessary.
- Responds on behalf of the VP to different stakeholders, maintaining high professional standards whilst managing conflicting needs
- Responds to more complex or escalated enquiries from other PA and administrative members from Global and International teams
- Coordinates and schedules meetings and workshops with markets on behalf of the Brand Directors
- Coordinates internal and external meetings/ conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
- Prepares documents, presentation materials, and official information releases and distributes to required stakeholders
- Accurately transcribes, types, formats, and proofreads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software.
- Plans and organizes own workload so that all activities are completed accurately and on time
- Provides procurement and budget tracking supports
- Provides specialist project-based administrative support when required
- Performs other administrative tasks using independent judgement and discretion
- Coaches and mentors less experienced administrative members

**Essential for the role**
- GCE ‘A’ level or equivalent
- Prior PA experience supporting senior executives and a team
- Ability to carry out work with or without a given set of processes or instruction
- Good interpersonal and communication skills (both written and spoken)
- Demonstrated ability to work without supervision
- Specialist knowledge in relation to administrative/business support activities in the relevant area
- Able to undertake a full range of mathematical calculations/ activities relevant to the area of work
- Able to create and maintain systems for efficiency for both self and others

**Desirable for the role**
- Relevant vocational qualifications or equivalent experience
- Team management skills

**Why AstraZeneca?**
- At AstraZeneca, we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference in medicine, patients, and society. An inclusive culture that champions diversity and collaboration, and is always committed to lifelong learning, growth, and development. We’re on an exciting journey to pioneer the future of healthcare.**So, what’s next?**
- _Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you. _
- _Are you ready to bring new ideas and fresh thinking to the table? Brilliant We have one seat available and we hope it’s yours. _

**Where can I find out more?

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