Personal Assistant to Sales

4 days ago

Singapore SINGAPORE BUSINESS GUIDE PTE. LTD. Full time

**Job Posting: Personal Assistant to Sales & Operations Director**

**The salary range is $4,000 to $6,000 per month.
About the Role: We are seeking a highly motivated and organized Personal Assistant to support our Client as their Sales & Operations Director in a fast-paced and dynamic working environment. As the Personal Assistant, you will play a crucial role in providing administrative and secretarial support to ensure smooth operations and effective communication within the company and with our valued clients.

**Key Duties & Responsibilities**:

- Conduct research and handle confidential-related matters.
- Maintain an efficient filing system for internal, external, and confidential business documents.
- Represent the Director by attending meetings and corporate events when required.
- Manage and organize appointments with clients and key business partners, including arranging venues when necessary.
- Prepare presentation materials as needed.
- Handle professional and courteous telephone screening and liaise with internal and external contacts.
- Schedule conference calls and video conferences when required.
- Take minutes for major meetings and notes for internal and external discussions.
- Follow up on action items after meetings and discussions.
- Greet and coordinate guests and visitors.
- Assist in talent recruitment for selected key positions in collaboration with the HR department.
- Organize team bonding events and gatherings.
- Assist in official errands, such as collection and delivery of hand-held items (e.g., corporate gifts).
- Occasionally assist in the Director's errands, such as bill payment and appointment arrangements.
- Help establish connections with selected business partners to generate new sources of revenue and promote the company's brand through active business meetings and events.
- Handle any other ad-hoc duties as required.

**Job Role Requirements**:

- Minimum degree holder in business management or a related field.
- At least 3 years of relevant experience.
- Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
- Strong interpersonal skills with excellent oral, written, and verbal communication abilities.
- High Level of Proficiency in English & Mandarin for dealing with Mandarin-Speaking clients
- Able to assist in teams and manage online meetings via Zoom.
- Independent, resourceful, and a team player.
- Meticulous and well-organized.
- Positive working attitude, trustworthiness, and eagerness to learn.
- Adaptable to a fast-paced working environment.
- A valid Singapore driving license is a plus (but not mandatory).
- Sales/customer service relationship background is advantageous.

**Our Client’s HR benefits include (but are not limited to)**:

- Medical Insurance
- Birthday Leave
- Family Care Leave
- Exam Leave
- Marriage Token & Marriage Leave
- Yearly Gadget Claim
- Yearly Optical Claim
- Yearly Dental Claim
- Completion Bonus
- Business Traveling Opportunities

**_Ivan Tan Wai Hong ( _**EA Reg No: R2199004)

Singapore Business Guide Pte Ltd (EA License No: 21C0641)

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