Accounts Supervisor

**What’s the job?**:
The Accounts Supervisor supports the Hotel in optimising its financial transactions and systems. He/she is responsible in liaising with vendors/suppliers on correspondences relating to payment matters, strengthen and grow relationships with vendors/suppliers through timely payments. The Accounts Supervisor also assist in streamlining and improving the accounts payable process.

**Your day-to-day**:
**General Cashier Function**
- Daily banking involving reconciling cash collection against Daily Cash Summary and balancing cash collection.
- Process petty cash as required on a biweekly basis and forward to Finance and Business Support Manager for reimbursement.
- Ensure banking is done weekly with Assistant Security Manager.
- Prepare over and under cash collection and balancing on daily basis.
- Issue and return house bank contracts as required and prepare house bank accounts summary monthly.
- Process due back daily.
- Liaise with various departments on cashiering operation.
- Counting of cash balance for Laundry washer and dryer.

**Accounts Payable Function**
- Maintain New Users/ update of user profile in Purchase Plus+.
- Assist with creation of new vendor and acquiring new credit facilities.
- Prepare and maintain Purchase Plus cheat sheet for the BSC AP.
- Create and maintain buy list for all departments.Ensure new items are key-in to Purchase Plus within 3 working days.
- Ensure all purchases are in line with the hotel purchasing policy and Delegation of Authority.
- Ensure that all Hotel POs (except for Market List POs), issued to suppliers & contractors, etc. are duly approved by Finance and Business Support Manager or General Manager.
- Work closely with related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing.
- Document and ensure that all paperwork / information related to order supply, forms, and other resources are readily available.
- Consider possible savings in short-term and long-term consequences.
- Match invoices, DOs, POs and PRs, reject unauthorised merchandise and clarify, if needed upon receipt of deliveries.
- Ensure Invoices are duly stamped and signed by user department.
- Complete Goods Receive (GR) data entries daily and submit receiving reports to BSC.
- Coordinate deliveries with vendors and ensure driveway is clear during peak hours.
- Scan and forward all documents (Invoices/DO/SO, etc) to BSC team after inputting the coding on a timely basis.
- Flag out missing Credit Note/ Invoices.
- Collate vendors/suppliers' documentation for payment processing.
- Run giro payment / electronic fund transfer for approval on a monthly/weekly basis.
- Perform Statement of Account reconciliation.
- Participate and assist with the month-end inventory process.
- Assist in invoice posting and payments and month end accruals.
- Maintain a filing system for account payable records.
- Respond to and resolve vendors/suppliers’ and other accounts queries.
- Maintain the batch register and balance daily to general ledger.
- Generate vendors/suppliers’ aging report and ensure it balance with General ledger.
- Ensure all controls are in compliance with internal/external audit requirements.
- Perform weekly bank reconciliation with BSC team.
- Assist in coordinating the preparation of the departmental annual budget.
- Support implementation of projects.
- Other ad hoc duties assigned by Finance and Business Support Manager.

**What we need from you**:

- Minimum Tertiary education with **strong IT Proficiency**especially in Hotel Systems is a must.
- Ability to work with shared service is an added advantage.
- Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities.
- Ability to evaluate legal and business risks and ramifications of proposed contractual terms.
- Consistently offer professional, engaging and friendly service.
- Minimum 2 years of purchasing/ accounting experience in the hospitality industry in similar capacity.