Project Assistant
6 days ago
**Position Overview**:
We are seeking a motivated and detail-oriented individual to join our team as a Project Assistant. The Project Assistant will play a crucial role in supporting project management efforts, including immigration investment, account management, immigration consultation, overseas travel coordination and conducting essential information research to ensure the smooth execution of our projects.
**Key Responsibilities**:
1. Project Management Support:
- Assist in coordinating and managing various projects, including immigration investment, account management, immigration consultation, and overseas travel, from inception to completion.
- Collaborate with project managers to develop project timelines, track progress, and ensure deadlines are met.
- Maintain project documentation, including contracts, agreements, and client correspondence.
- Update the status of individual projects to provide transparency and facilitate effective decision-making.
- Coordinate meetings, prepare agendas, and provide administrative support during project meetings.
2. Familiarity with Visa Application Processes and School Registrations:
3. Client Liaison and Relationship Building:
- Serve as a primary point of contact for clients, addressing inquiries and providing timely updates on project status.
- Foster positive and long-lasting relationships with clients by demonstrating professionalism, responsiveness, and excellent communication skills.
- Anticipate client needs and proactively offer assistance and solutions to enhance their experience.
4. Information Research:
- Conduct comprehensive research on relevant topics related to each service area, including immigration policies, banking procedures, travel logistics, and client-specific needs.
- Gather and analyze market intelligence to identify potential investment prospects and trends.
- Compile and organize data to support decision-making processes and project planning initiatives.
5. Administrative Support:
- Assist in preparing reports, presentations, and other project-related documents as needed.
- Coordinate travel arrangements and accommodations for team members and clients related to overseas travel.
- Perform general administrative tasks, such as filing, data entry, and managing office supplies.
- Handle calendar management, courier services, scanning, and photocopying tasks to support daily operations efficiently.
- Perform any other duties assigned by managers or superiors to support the overall functioning of the team and company operations.
**Requirements**:
- Possess a Degree or Diploma in a related field.
- Proficient in MS Office suite for various administrative tasks with relevant working experience in project coordination.
- Minimum of 2 years of working experience in a similar role.
- Bilingual proficiency in English and Chinese is preferred for effective communication with Chinese counterparts.
- Able to start work immediately.
- Open to traveling for business.
- Capable of adapting to a fast-paced and evolving work environment.
- Possession of a Class 3 driver's license is considered advantageous.
- Excellent interpersonal and communication skills, with a strong ability to work collaboratively within a team.
- Ability to work methodically, prioritize tasks, and meet deadlines effectively.
- Strong analytical skills, technically driven, with a knack for problem-solving and a results-oriented approach.
- Excellent proofreading and document translation skills.
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