Admin Assistant
2 weeks ago
**Primary Objectives of Position**:
To support the administrative and operational needs for AWWA Home and Day Activity Centre.
**Responsibilities**:
**Procurement & Asset Management**
- Source for vendors and quotes to support AWWA Home.
- Raise purchase requisition process and manage of purchase orders through timely submission of purc Assist Admin & Ops Manager with monitoring and ensuring that the procurement checklist is maintained/updated and take steps to ensure stocks are replenished timely.
- Ensure timely processing of vendor payments through verifications and submission in the procurement portal.
- Work with Admin & Ops Manager and Head of Departments to keep records and manage fixed assets, inventory and disposal records.
**Administrative and Operations**:
- Manage the Visitor Management System in terms of ensuring that the registrations are updated.
- Co-ordinate with Receptionist to ensure smooth visitation workflow.
- Manage filing and record keeping through proper maintenance of filing and archiving of documents in hardcopy and e-filing.
- Provide secretarial support (i.e. filing, drafting correspondences, minutes, memos, presentations) when required.
- Update internet/ intranet, client management and Knowledge Management (KM) systems regularly.
- Support Admin & Ops Manager administratively in ensuring the smooth operations of AWWA Home.
**Billing and Financials**
- Coordinate with AWWA Corporate Partnership and AWWA Finance on receiving and recording of donations management.
- Assist Admin & Ops Manager in making claims submission for funding, including liaising with the relevant authority to ensure compliance to the funding criteria, consolidate documentations on expenditure and records for claims submission.
**Events Management/ Logistics/Transport Management**
- Support Home events in the area of logistics support.
**Other Responsibilities**
- Assist in ad-hoc projects / committees as and when required
- Perform any other duties as directed by the Admin & Ops Manager/ /Director/CEO
**Job Specifications**
- Minimum “A” Level or relevant qualification
- Minimum 2 years of experience working with people with disabilities/ in a residential Home setting, or any other relevant experience.
- Experience in procurement and raising purchase requisition is preferred.
- Strong interpersonal skills and a good team player with the ability to work and collaborate well across all levels
- Resourceful, adaptable to changes and able to think on the feet
- Computer literate, proficient in Microsoft Office
- Good team player, self-motivated and service orientated
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