Admin & Account Asst Manager

Admin & Account in charge of all aspects of admin and accounting work, produce full set of accounts for Group and subsidiaries. The manager is responsible for daily operation activities of accounting to ensure the function of finance is organized and filings for administrative work must be well maintained. She must provide accurate financial statements and management accounts monthly to accomplish compliance with corporate policies and statutory reports requirements.

Strong analysis of data helps to improve the performance of finance and position of the Organization, develop good internal control that is applicable, suitable for accounting policies to meet all requirements of reporting. Monthly and yearly reports are required by the management, the manager may require working with the other department leaders to help the Organization’s overall internal admin & account strategies.

a) Prepare monthly financial statement of reports

b) Maintain monthly approval of journal entries

c) Planning for annual financial audit schedules

**DUTIES & RESPONSIBILITIES**

**General accounting functions**
- Responsible for daily activities of admin & accounting and filing system to ensure all functions are well organized
- Implement policies and procedures with emphasis of SOP for internal controls to prevent possible fraud and errors
- Calculate costs for different types of activities and cost controls for each department
- Defining specific deadlines for the monthly closing and yearly closing and ensure compliance with the same.
- Maintain accurate journal entries and allocations are properly supported and documented.
- Ensure the correctness and classification of expenses recorded in the SAP system.
- Extract data and provide analysis to the management for decision making
- Manage accounts payable and receivables, budget and forecast activities to help the organization determine the working capitals and fund strategies
- Prepare assets, liability, prepayment, accrue accounting entries
- Prepare financial statements and disclosure notes
- Reviews of financial statements to ensure accuracy and reasonableness of Profit and Loss, Balance Sheet, Cash Flow and Statement of Equity of both holding and subsidiary company
- Prepare consolidated management reports and provide analysis and recommendations to the directors to improve the company’s performance
- Manage to update on Chart of Accounts and other accounting information
- Liaise with external auditors and ensure all accounts are in place for the annual financial year-end audit
- Liaise with SAP consultant regarding accounting and administrative SAP functions and improvements of various standard financial reports when necessary

**Administrative functions**
- Ensures timely renewal of company insurance policies
- Ensures timely renewal of company electrical license and renewal of contract with electric power retailers.
- Administrative works for EDG project supported with government grants
- Ensures availability of office supplies
- Other admin ad-hoc duties as required.

**Human Resource Functions**
- Ensures timely submission and payment of monthly payroll to employees.
- Ensures timely submission of CPF contribution and payment thereof with the regulatory board.
- Ensures timely renewal of work passes (WP, S-Pass and Employment Pass) including purchase of security bond when necessary.
- Prepare employment contracts for newly joined staff, confirmation letters, salary adjustment letters and warning letters issued to employees
- Ensures timely issuance and circulation of regular Company memorandum such as out of factory and leave summary for the month
- Prepare training schedule of production workers and ensure that leaders comply with it.
- Prepares monthly and quarterly personnel output report for incentive program of the company.
- Verify and check accuracy of supporting documents during annual appraisal exercise.
- Other ad-hoc related matters as required
- 5.5-day work week