Assistant Registrar/registrar
6 days ago
**Job Description Summary: Assistant Registrar/Registrar**
We are seeking a detail-oriented and proactive **Assistant Registrar/Registrar**to support the management, documentation, and logistics of artworks for exhibitions, art fairs, and client deliveries. The role involves coordinating artwork movements, ensuring proper documentation, and maintaining up-to-date records.
**Key Responsibilities**:
- Collate lists of artworks for art fairs; updating database with the most current list of works and their locations
- Gather shipping estimates, coordinate with keyholders and artists making new work
- Work closely with warehouse manager on packing requirements for all works
- Assist with photo-taking and keeping records
- Prepare inspection/visual check reports on movement of artwork
- Creating accurate shipping documentation, ensuring that correct export / import procedures are met
- Ensure accuracy of customs status
- Ensure safe, timely delivery and installation (if required) of solid artworks
- Ensure that key department is updated on the current customs status of works and what taxes would be due to the client
- Implement and manage an effective collections management practice which includes maintaining records of movement, storage, exhibition and location of artworks at all times
- Perform condition checks for artworks with condition reports if needed, at regular intervals and manage quarantine duties where necessary
- Work closely with keyholders to input costs and timeliness for all upcoming projects as well as ensure all project costs and timeliness are adhered to at all times
- Liaise with Clients on obtaining information for the delivery and installation of artworks after sales
- Work closely with Gallery Representative on exhibition requirements
- Liaise between the Gallery team and art fairs organizers on requirementsHandle ad-hoc assignments when required
**Requirements**:
- Diploma or above. Advantage in Fine Arts, Logistics, or a related field.
- Customs Competency Test for Declarants certification (SC 401) is required; can be achieved in the probation period
- 1-2 years of experience in fine arts logistics.
- Strong organizational skills with attention to detail.
- FileMaker experience is an advantage.
- A proactive, adaptable, and team-oriented mindset.
- More experience will be considered as Registrar
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