Admin Assistant

1 week ago

Punggol, Singapore YMCA of Singapore Full time

**The Role**

Responsible for supporting Centre Supervisor in the daily administration work as follows”

**Duties and Responsibilities**:
**FEES AND OTHER PAYMENTS**
- Assist the Supervisor to collect fees from parents and other payments

when necessary
- Assist to prepare receipts for payments
- Ensure that parents make payments promptly
- Preparation of Financial Report
- Update GIRO Deduction List
- Assist to complete and submit GIRO forms to HQ
- Prepare and submit Petty Cash/ Cheque Payment Vouchers

**ENROLMENTS**
- Handle parents’ enquiries/record enquiries
- Assist to call parents for registration/enrolment
- Assist to report management on student enrolment, expense,

manpower, training and etc
- Assist and ensure that parents complete all fields in the necessary

forms and submit essential documents to the relevant Government

Authority
- Ensure additional subsidy forms are submitted by parents punctually

and counter checks forms

**FILING & GENERAL ADMINISTRATION**
- Maintain accurate records for child enrolment/withdrawal and subsidy

claims/other administrative records
- Ensure that all documents/records are prepared and filed according to

guidelines set in order to meet ISO standards
- Prepare Purchase Orders and order for food and other items
- Assist with the preparation of worksheets and other materials when

required
- Conduct monthly stock check on items such as stationery, toiletries
- Maintain a well-organized, safe and clean office
- Maintain an appropriate atmosphere of safety, learning, and fun, in line

with YMCA’s philosophy.
- Answer phone calls and practise good telephone etiquette

**OTHER MATTERS**
- Assist Programme Staff/ Mentor in the daily supervision of children’s

safety and carrying out outdoor play and free play.
- Assist in the classroom in the event of a shortage of teaching

manpower
- Any other duties or projects to be assigned by the immediate superior.

**Requirements**:

- Minimum O Level.
- PC Literate with at least two years of administrative experience.
- Working Location
- Punggol

**Salary**: $1,800.00 - $2,400.00 per month

**Benefits**:

- Employee discount
- Health insurance

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: In person

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