Admin Assistant

2 weeks ago

Woodlands, Singapore Simple Creation SG Pte Ltd Full time

The Administrative Support Specialist will be responsible for a wide range of essential administrative tasks that support the efficient operation of the company. This position requires a proactive, organized, and detail-oriented individual who can handle various responsibilities, including processing receipts and claims, invoicing clients, sourcing new vendors or systems, scheduling appointments, and assisting with the marketing calendar.

**Key Responsibilities**:
**Receipt Claims and Expense Management.**
- Process and manage receipts and claims submitted by employees or vendors, ensuring all documentation is complete and accurate.
- Work with the finance team to ensure timely approvals and payments.

**Invoice Management**:

- Prepare and send invoices to clients based on service agreements, contracts, or completed projects.
- Follow up on outstanding invoices to ensure timely payments.
- Ensure invoices are compliant with company policies and client specifications.

**Vendor Sourcing & Management**:

- Research and identify potential new vendors or service providers that align with the company’s needs.
- Request quotes, review proposals, and assist in the vendor selection process.
- Negotiate pricing and terms, and maintain relationships with existing vendors to ensure ongoing support and quality service.

**Marketing Calendar Support**:

- Assist the marketing team by coordinating and maintaining the marketing calendar.
- Track deadlines for campaigns, content creation, and other marketing activities.

**General Administrative Support**:

- Provide general administrative support to various teams and departments as needed.
- Assist with hiring, setting up onboarding for a new team player into the company, handling communications, and other ad-hoc tasks to ensure smooth operations.

**Skills**:

- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
- Attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion.

**Working Conditions**:

- Full-time position (35 hours/week excluding break), with flexibility to work from home or remotely if applicable.
- Occasional travel may be required for vendor meetings or events.

Pay: $2,000.00 - $3,000.00 per month

**Benefits**:

- Flexible schedule
- Gym membership
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: Hybrid remote in Singapore 738343

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