Administrative Specialist

Job description

Our client, a leading and established company in Singapore, is expanding. Join them in this exciting journey as a:
**Administrative Specialist**

**Responsibilities**:
**1. Lease Document**
- Responsible for management of leases which includes preparation and checking lease document, ensuring that the lease document are signed and returned promptly via docusign, monitoring the payment as required in accordance to lease document
- Stamping of lease document
- Updating Tenancy Schedule
- Updating lease status report

**2. JTC and IRAS**
- Liaising with JTC on land rent revision notices
- Liaising with IRAS on property tax revision notices

**3. S/4 Hana - SAP**
- Input/create lease contract in S/4 Hana and submission to the relevant approver to activate/unlock contract
- Input/create sublet contract in S/4 Hana and submission to the relevant approver to activate/unlock contract
- Maintenance of Contact Persons in SAP and rental objects
- Liaising with Finance to ensure that the monthly rental invoices are promptly sent to the tenants
- Generate Ad Hoc Billing and reconcile invoices on timely basis
- Maintenance of reports in S/4 Hana
- Maintenance of Vendor Invoice Management system

**4. Arrears Management**
- Generate Ageing Reports for internal Credit Control Committee (CCC) reporting and generate reminder letters to tenants in arrears

**5. Miscellaneous**
- Perform ACRA searches and reconciliation of invoices

**Requirements**
- At least 2 years of relevant experience in handling the following areas:
1. ACRA searches and reconciliation of invoices (strongly preferred)

2. Liason with JTC and IRAS (strongly preferred)

3. SAP S/4 HANA (Data Entry Purposes) **(must have)**

4. Handling lease documents **(must have)**

**Additional Information**

1. Job Types: Full-time, Contract

2. Pay: To be disclosed upon interview

3. Benefits:

- Annual leave
- Parental leave
- Professional development

4. Schedule:

- Monday to Friday

5. Supplemental pay types:

- 1 month bonus salary upon successful completion of 12 months contract
- **Monthly Salary: $4,000 - $5,000**

6. Work Location: In person

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for

**What our client offers**

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

**Personal Data Protection Statement for Job Applicants**

**Thank You**

**YUUKI CHAN | CEI No: R24121938 | Grace HR Solutions | EA Licence No: 22C1305 | UEN: 53456396A**

**Company Overview**

Grace HR Solutions is a boutique professional recruitment consultancy in the recruitment of permanent, contract, and temporary positions.

As the total recruitment and staffing solutions partner, our goal is to provide our Clients the best staffing solutions through an integrated database network supported by localized content and services.

Reach out to us to discover even more about how we can help you with all your staffing needs or your own career.

**Additional Company Information**

Registration No.

53456396A

EA No.

22C1305

Company Size

1 - 50 Employees

Average Processing Time

30 days

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: $4,000.00 - $5,000.00 per month

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

**Experience**:

- Documentation review: 2 years (preferred)
- SAP: 2 years (required)

Work Location: In person