Apac Legal Operations Professional

**Position Summary**:
Reporting to a Legal Director of the APAC Law Department, you will provide the Johnson & Johnson APAC Law Department with a wide range of support that will enhance the Law Department’s capabilities. The incumbent will enable the execution of selected projects (e.g., GoldEx, Outside Counsel Guidelines) and contribute to selected Law Department initiatives while ensuring global alignment across key stakeholders. The Legal Operations Professional will provide administrative support to Legal Directors. The incumbent is expected to work independently and proactively to deliver on responsibilities in collaboration with law department regional leaders, in-house attorneys, professional associates and external law firms.

**Principal Responsibilities**:

- Liaise with the Legal Operations function and relevant law department leaders and members to assist with the development, deployment, and delivery of legal operations initiatives.
- Support, assist and execute global and regional law department projects. Collaborate with law department colleagues, relevant functions, and external law firms, as applicable, in fulfilling responsibilities.
- Assist with project development and delivery of initiatives identified by the APAC law department.
- Act as the administrative liaison for GOLDEx (Global Optimization of Law Department Expenses) project members and regional attorneys. Responsibilities for GoldEx include the following:

- Maintain a list of outside counsel and third-party providers used within the region that includes timekeepers, approved billing rates, and discounts received.
- Design and implement an annual timekeeper rate review process.
- Maintain regional Outside Counsel Guidelines (e.g. revisions/amendments/FAQs)
- Create quarterly and annual reports on Law Department spend by coordinating and validating spend data with the Procurement team.
- Assist with cost and performance management for supplier and outside counsel network.
- Create toolkits, dashboards, legal training, and process flows for various projects including budget and invoice workflows, law firm evaluation, and training on an Outside Counsel portal.
- Manage relationships with outside counsel alongside the responsible in‐house attorney.
- Assist with the rollout of Matter Management and eBilling systems including basic training, support, and coordination where needed.
- Organize monthly team and regional committee meetings including: preparing agendas, minutes, and presentation materials (e.g., charts, graphs, tables, etc.) for distribution.
- Provide administrative support to select Legal Directors in Singapore, including managing calendars, scheduling meetings, completing and submitting expense reports and arranging travels.

**Qualifications**
- Excellent English
- Experience working within a large corporate legal department or law firm with 4‐6 years of business experience demonstrating increasing responsibilities and accomplishments
- Demonstrated facilitation and project management skills including planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives
- Experience managing, reviewing and analyzing budgets, creating spreadsheets and reporting on financial data, including creating related summaries and presentations.
- Excellent interpersonal and communication skills including establishing and maintaining relationships with law department team, outside counsel vendors, and peers
- Demonstrated ability to manage multiple, critical projects simultaneously
- Must have planning and organizational skills
- Experience implementing and managing Legal systems, including matter management, e‐billing, document management, and knowledge management tools is preferred
- Unquestioned discretion handling confidential information
- Must be self‐motivated, responsive and enthusiastic, with ability to work independently and as a team member.
- Able to adapt to suit the needs of a legal/professional services environment, including with legal teams relatively new to legal operations
- Experienced in Microsoft Office suite (Excel, PowerPoint, Word, SharePoint, etc.)

**Primary Location**
Singapore-Singapore-Singapore
- **Organization**
Johnson & Johnson Pte. Ltd. (8435)

**Job Function**
Legal

**Requisition ID**
2206041773W