Legal Administrative Assistant

Job Title

- Legal Administrative Assistant

- Job Location

- Singapore

- Job Type

- Legal Secretary/Assistant

- Expertise

- Description

**Job Summary**

**Key responsibilities**
- Working on Insurance related matters
- Billing and Financial Administration: assisting with the billing process, preparing and reviewing draft bills, and associated correspondence including dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions
- Incoming correspondence: checking electronic post items; dealing with mail-related queries; electronically scanning and saving post items to document management system
- Incoming correspondence: opening/distributing post; dealing with mail-related queries; distributing faxes; electronically scanning and saving post items to document management system
- Outgoing correspondence: organising mail, by hand delivery and couriers, to ensure it is ready for the appropriate collection times
- Outgoing correspondence: sending faxes; organising mail, by hand delivery and couriers, to ensure it is ready for the appropriate collection times
- Undertake all necessary actions and completing all paperwork in relation to new client instructions, including matter/client opening forms, liaising with Business Acceptance Unit (BAU) to ensure conflict checks are completed and anti-money laundering regulations are complied with, producing engagement letters and opening hard copy client files.
- Photocopying/printing: photocopying, scanning and maintaining paper files; printing and converting documents; preparing bundles/files
- Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
- Communication: maintaining open and appropriate communication lines with internal and external clients at all times to ensure the firm's needs are met; work cohesively with legal support staff and claims executives from other regions
- Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
- Excel Spreadsheet management; input; logging; merging and reporting the data as required
- Client filing: maintaining electronic and paper client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
- Potential to cover receptionist and other teams when needed
- Any other ah-hoc related tasks as required
- At least 1 year's related experience, preferably Legal or other Professional Services
- MS Office skills (Outlook, Word, Excel and PowerPoint)
- Good verbal and written communication skills
- Accurate typing (minimum speed 60 wpm)
- Excellent spelling and grammar
- Excellent organisational skills
- Excellent communication skills
- Knowledge of legal terminology is advantageous
- Ability to prioritise own workload to meet agreed deadlines
- Ability to be calm and retain a professional attitude under pressure
- Attention to detail with a high level of accuracy
- High level of initiative
- Flexible approach with willingness to accept a range of varying responsibilities
- Positive attitude
- Team player

**A career with Clyde's**
We are committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.
Employee enhanced competencies vary across levels and different business areas but fall under the following areas:

- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness.

**About Clyde & Co In The Asia Pacific Region**
Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.
- Local law Joint venture also in place
- Associated office

**How To Apply**
We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, comp