Administration Deputy Director

5 days ago

Singapore VULCAN SHIELD GLOBAL PTE. LTD. Full time

We are looking for a organised and energetic individual to join Vulcan Shield Global as a Administration Deputy Director. The Administration Deputy Director will be required to oversees the day-to-day operations of an organization's administrative functions, including managing staff, developing and implementing policies, ensuring compliance, handling budgets, coordinating facilities management, and acting as a liaison between departments to maintain efficient administrative processes across the company; they are responsible for strategic planning and ensuring smooth administrative operations by leading a team of administrative staff.
- **Strategic Planning**:Develop and implement long-term administrative strategies to align with organizational goals.
- **Staff Management**:Lead and supervise administrative staff, including hiring, training, performance evaluation, and development.
- **Policy Development**:Create and maintain administrative policies and procedures to ensure efficient operations and compliance.
- **Budget Management**:Oversee the administrative budget, monitor expenditures, and identify cost-saving opportunities.
- **Facility Management**:Manage office space, maintenance, and logistics including equipment, supplies, and vendor contracts.
- **Compliance Oversight**:Ensure adherence to relevant regulations and legal requirements regarding administrative functions.
- **Communication and Collaboration**:Act as a liaison between different departments to facilitate communication and coordination on administrative matters.
- **Reporting and Analysis**:Prepare and present reports on administrative performance metrics and key indicators.
- **Risk Management**:Identify and mitigate potential risks associated with administrative operations.

**Required Skills**:

- **Leadership and Management Skills**:Ability to effectively lead and motivate a team of administrative staff.
- **Organizational Skills**:Excellent ability to prioritize tasks, manage multiple projects, and maintain detailed records.
- **Communication Skills**:Strong written and verbal communication skills to interact with various stakeholders.
- **Problem-Solving Skills**:Ability to identify and resolve administrative issues proactively.
- **Financial Acumen**:Understanding of budgeting principles and financial management practices.
- **Compliance Knowledge**:Awareness of relevant administrative laws and regulations.
- **Technology Proficiency**:Familiarity with office automation tools and software.

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