Temp Administrative Officer

2 weeks ago

Clementi, Singapore Singapore University of Social Sciences Full time

**Job Description***

The Student Success Centre is seeking for an Administrative Officer to join our team.

The SSC Office supports the three offices within the Centre - Career Development Office (CDO), Office of Entrepreneurship (OEN), and Office of Student Life (OST). As an Administrative Officer, you will play a pivotal role in supporting the administration and operations of the centre.
- Event Support
- Assist in organizing and coordinating a wide range of centre events, conferences, meetings, and activities.
- Provide comprehensive pre-event, on-site, and post-event administrative, marketing, and logístical support.
- Manage attendee and participant registrations, ensuring smooth and efficient processes.
- Collaborate with stakeholders and vendors to ensure successful event execution.
- Office Administrative Support
- Maintain the common office mailbox, promptly responding to inquiries and forwarding messages to relevant parties when necessary.
- Assist in the preparation of documents, reports, and presentation materials.
- Handle data entry, record-keeping, documentation, and consolidation tasks.
- Organize and maintain office documents and repository.
- Facilities and Operational Support
- Provide logístical support and physical assistance for SSC events and activities, including logístical organization, inventory management and setup.
- Collaborate with internal teams to maintain a clean, organized, and welcoming environment for staff, students, and visitors.

**Job Requirements**
- Enthusiastic, pro-active, and willing to learn.
- Collaborative team member with a strong ability to multitask and meticulous attention to detail.
- Previous experience in administrative or event support roles is preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong communication skills, both written and verbal, with the ability to effectively interact with various stakeholders.
- Experience with web HTML design and proficiency in design software (Canva, Adobe Photoshop, Illustrator, or Premier Pro) will be an added advantage.
- Regular working hours: Mon to Fri 8:30am to 5:30pm. Flexibility to work on weekends or after working hours for certain occasions or school events is required.

**Commitment Period**: 17 July 23 to 29 Dec 23

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