Team Assistant, Gem Regulatory Affairs

2 weeks ago

Singapore Takeda Pharmaceutical Full time

**Administrative support for **Head, GEM Regulatory Affairs**
- Calendar scheduling and all secretarial support
- Coordination and support on Ariba process (e.g., POs, invoices, cross-charges etc)
- Coordinate team meetings and processes
- Plan travel arrangements including visa requirements and expense reports
- Involved in ad-hoc projects and admin-related tasks

**Administrative support for **GEM Regional Regulatory and Regulatory Policy & Innovation (RPI) teams***
- On-boarding/off-boarding support
- Business cards printing
- Preparation of invitation letters for inbound visitors
- Support large workshops/events logistics coordination and catering
- Guidance on system related processes (e.g. Ariba, Concur)
- Invoice management: New vendor creation, Purchase order generation - inter-company invoices, non-PO payments, Support month end PO / year-end closing accruals.
- Coordinate signatories for contracts/service agreements
- Printing and binding of documents for large meetings/ workshops
- Large quantity to be outsourced to printing vendor
- GEM RA SharePoint Management
- Maintain the regulatory dashboard on monthly basis
- Update GEM RA Organization Charts upon staff changes
- Coordinate team building activities
- Help with various IT requests.
- Create purchase orders, reconcile invoices in ARIBA.
- Assist with US signatures & Module 1 Ancillary documents and dispatch for legal documents.
- Meeting arrangement;
- Teams meetings, Department meetings; e.g. GEM RA biweekly meetings
- GEMRA biweekly meeting minutes

**Qualifications**
- Minimum Diploma education
- 7 years of working experience
- Excellent communication and people skills, team player
- Able to work independently and problem-solve for issues
- Confident and ability to juggle several demands from different people
- Able to execute, prioritise and meet deadlines
- Able to work across cultures and with diverse range of people
- Prior experience working with Regulatory teams is advantageous but not a prerequisite

**Locations**:
Singapore, Singapore

**Worker Type**:
Employee

**Worker Sub-Type**:
Regular

**Time Type**:
Full time

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