Office Manager, Group Retail Marketing

7 days ago

Raffles, Singapore United Overseas Bank Ltd Full time

**About UOB**:
United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices.

Our history spans more than 80 years. Over this time, we have been guided by our values — Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

**About the Department**:
The **Retail **function provides Personal and Business Banking customers with financial solutions tailored to their needs. We help them manage their money wisely and meet their financial goals through an extensive range of products and services. These include deposit, insurance, secured and unsecured loans, investment and wealth advisory services.

**Personal Financial Services**

We design and provide products and services that empower our customers to enjoy greater banking convenience while they extract more value from their money. In particular, we are focused on promoting and developing healthy saving and investment practices across generations.

**Responsibilities**:
This role reports to the VP for MarTech, Marketing Analytics and Marketing Operations and is responsible to support the role’s manager in ensuring the effective and efficient functioning of Group Retail Marketing (GRM). This role will be responsible for the effective operations of the department as well as providing diary management support for the head of GRM. These effective operations include management and oversight of the Accounts Payable profile of the team, compliance and mandatory reporting, supporting BCM requirements, onboarding and offboarding of team members, management of the teams’ technology and office supply needs and co-ordination of team events
- Prepare reports (i.e Finance, Risk Management, BCP)
- Perform, assist and oversee invoice processing to zero over/under spend
- Management of department expenses
- Budget Tracking (Non-department spends)
- Manage meeting diary for Department Head
- On-board new and Off-boarding for new & exiting staff
- Handle Office Admin/ Office facility requirements ie Computers Inventory
- House
- Keep Office, Pantry and Meeting Rooms
- House
- Handle Office Stationery supplies
- Handle Computer Inventory
- Arrange Business Travels and process post-trip claims
- Organise department gathering events
- Department Representative to attend Roadshows/ Briefings relevant to the Department
- Fire Warden, SMO Coordinator, Provide adhoc support to the Marketing team

**Job Requirements**:

- 8+ years in an admin or office manager role, preferably in a marketing function.
- Highly organized and detailed.
- Strong co-ordination skills
- Demonstrated skills in management of invoices and accounts.
- Eagerness to learn and to take on additional responsibilities.
- Comfortable with Excel/Pivot tables/spreadsheets

**Be a part of UOB Family**:

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