Senior Executive/ Assistant Manager

5 days ago

Rochor, Singapore University of the Arts Singapore Ltd Full time

A pivotal role in supporting students’ industry exposure by managing the end-to-end process of internships and IBL module. The incumbent will serve as the primary liaison between students, faculty, and employers, ensuring smooth operations of the UAS Career Portal, timely completion of IBL requirements, and effective support for industry engagement initiatives.

**Key Responsibilities**

1. **Internship & IBL Programme Coordination**
- Main point of contact for all matters related to internships and Industry-Based Learning (IBL).
- Maintain accurate and comprehensive records of all internship and IBL-related activities within the Career Portal.

2. **Portal Management**
- Oversee the day-to-day administration of the UAS Career Portal.
- Advise and support students, faculty, and employers on portal usage, internship/IBL processes, and requirements.
- Generate and distribute regular reports from the Portal and distribute to key stakeholders.

3. **Training & Outreach**
- Conduct training briefings for students and faculty on the use of the Career Portal and internship/IBL processes.
- Develop and update training and communication materials such as user guides, SOPs, process documents, and presentation decks.
- Support communications to stakeholders regarding internship timelines, requirements, and updates.

4. **Industry Engagement Support**
- Assist in coordinating IBL initiatives and employer engagement efforts.
- Support logístical planning and execution of outreach activities and industry collaborations.
- Provide support for career-related events such as Career Fair, networking sessions, and industry panels.

**Requirements**:

- Bachelor’s degree in a relevant field (e.g. Education, Business, Communications).
- At least 5 years of experience in career services, internship coordination, higher education administration, or related roles.
- Service oriented, outgoing personality and able to work independently as well as part of a team.
- Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
- Strong coordination and organisational skills, with keen attention to detail.
- Good event management, planning, organisational and interpersonal skills.
- Familiar with MS Office software and must be IT savvy.
- Knowledge on Design software an added advantage.

Work Location: Hybrid remote in Singapore 188969

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