Finance & HR Admin Assistant

2 weeks ago

Singapore IN2 MARKETING & CONSULTING PTE. LTD. Full time

**Job Purpose**

This position supports the Finance and HR department and will be responsible for the day-to-day operation of the company, allowing the exposure for Finance and HR. This person will be involved in partial spectrum of accounting, HR and admin work activities, including ad-hoc matters.

**Roles and Responsibilities**

Finance:

- Perform data entries, record day to day financial transactions and complete the posting process for accounts payable and receivable
- Ensure accounts payable invoices, petty cash and staff expenses claims are accurate and properly coded
- Prepare and update debtor and vendors’ reconciliation monthly
- Process staff claims and operation cost, check, and classify expense items for payment preparation and enter transactions
- Verify invoices and reconcile with supplier’s Statement of Accounts
- Reconcile bank statements and financial records to ensure consistency and accuracy
- Assist in month-end closing
- Maintain daily cashbook
- Maintain filling, scanning & documents tracking
- Other ad hoc assigned by superior and management from time to time

Human Resource:

- Coordinate, facilitate and support in Policies & Procedures, Employee Handbook, Work Structure, Job Description, and Position Description for all positions
- To provide support to HR Assistant Manager in monthly payroll, personal claims, HR daily operations, performance appraisal, Work Pass matters and government statutory submissions
- To maintain/update employee records in the HR system
- Preparation of employment contracts and other HR letters/miscellaneous HR related correspondences
- Assist in recruitment process
- To facilitate Onboarding & Orientation process for newcomers
- To support in training and development activities for employees and submission of training grants
- Provide support and coordinate employee’s welfare and company events
- Other ad hoc duties assigned by superior and management from time to time

Administrative:

- To handle variety of administrative tasks and perform procurements of general office supplies including maintenance of office equipment’s etc
- Assist in answering miscellaneous phone calls and walk in guest
- Manage the pantry and other office supplies

**Requirements**:

- Fresh Graduates or Minimum 1 years’ experience in Finance and HR
- Bachelor’s degree or Diploma in Finance, Accounting, Human Resource, Business Administration or a related field
- Sufficient knowledge in Accounts Payable/Receivable, Employment/Labor laws and government statutory laws
- Proficiency in Microsoft Office, SAP and Infotech
- Meticulous with a good level of accuracy and attention to detail
- Able to work independently under stress within the deadlines in a fast-paced environment and to be able to multi task
- Excellent communication and people skills
- Aptitude in problem-solving
- Willingness to be open in learning and adapting
- A hands-on person who is positive, proactive and driven
- Able to start work immediately or within short notice

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