Temporary Admin Executive

2 weeks ago

Singapore NATIONAL INSTITUTE OF EARLY CHILDHOOD DEVELOPMENT Full time

**Job Responsibilities:
**Provide Support and Management of Practicum Students for NIEC City Campus**
- Track practicum periods, pre-briefing, post-briefing and learning journey dates
- Prepare student documents before practicum commences
- Respond to students’ enquiries and handle unforeseen student issues in midst of practicum

**Provide Support to Facilitators, Practicum Supervisors and Practicum Leads**
- Prepare and provide practicum documents (e.g. attendance list, scoresheets, guides, etc)
- Set and track students’ assessment due dates and inform Practicum Facilitators
- Coordinate with Practicum Facilitators on marking of students’ attendance
- Coordinate with Practicum Supervisors on student matters, marking of assessments (e.g. reminders on assessment due dates, etc) and Student Field Practice Centre attachment fulfilment
- Track and follow up with Practicum Facilitators/Practicum Supervisors with regards to the due date for marking of assessments
- Assist with generating ad-hoc lists/reports required by Practicum Lead

**Provide Administrative Support for Field Practicum Module**
- Identify gaps and communicate with relevant departments to close gaps on Field Practicum admin processes
- Monitor attendance marking in Student Management System
- Provide Practicum Supervisor’s list internally for practicum module evaluations
- Develop and identify improvements for Admin Processes for Field Practicum module
- Develop and improve tracking files for maximising work efficiency

**Provide Support to Moderators, Scoresheet Update and Approval**
- Compile scoresheets into overall scoresheet for moderation
- Prepare files for moderation, ensuring that files are named correctly and consistently
- Track and inform/remind moderators on moderation due date
- Coordinate with moderators on finalised scoresheet and update finalised scores into Student Management System for Practicum Lead’s approval
- Verify that scores have been approved in the Student Management System

**Verification of Payment for Adjunct Practicum Facilitators and Practicum Supervisors**
- Track and monitor Practicum Supervisors’ marking completion date for inputs into Practicum Supervisors’ Payment Tracking List
- Provide the monthly payment tracking list to relevant department
- Track and verify the adjunct Practicum Facilitators payment (based on students’ timetable) to relevant department on an ad-hoc basis

**Job Requirements**:

- Diploma in any discipline with mínimally 3 years of working experience in planning, administration and coordination work preferably in the education sector
- Able to work under pressure and meet tight deadlines
- A good team player with good attitude and has initiative
- A positive-minded individual who is meticulous and organized
- Good communication and interpersonal skills

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