
Invoice Clerk
4 days ago
**1. Invoice Preparation & Processing**:
- Generate and issue invoices for ship repair services, spare parts, and labor costs.
- Ensure all invoices comply with company policies, contract terms, and marine industry standards.
- Verify job orders, work completion reports, and purchase orders before invoicing.
**2. Documentation & Record-Keeping**:
- Maintain accurate and organized records of invoices, receipts, and supporting documents.
- Ensure all transactions are recorded in the accounting system.
- Track and update invoice logs for internal audits and financial reporting.
**3. Payment Follow-Ups & Coordination**:
- Monitor outstanding invoices and follow up with clients for timely payments.
- Coordinate with the finance team to reconcile payments and update account statuses.
- Address customer inquiries or disputes regarding invoices and resolve discrepancies.
**4. Coordination with Internal Departments**:
- Work closely with project managers, supervisors, and procurement teams to verify job costs.
- Communicate with the finance team for approvals and payment processing.
- Liaise with the sales or customer service team to ensure invoice accuracy.
**5. Compliance & Reporting**:
- Ensure compliance with financial regulations, tax laws, and company policies.
- Prepare and submit regular invoice and payment reports to management.
- Assist in audits by providing necessary documentation and records.
**Work location is in Tuas with company transport pick up daily from Tuas West MRT.
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