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Project Coordinator and Expeditor

2 weeks ago

Singapore ZEECO SE ASIA PTE. LTD. Full time

Zeeco designs and manufactures industrial combustion and pollution control technologies for the petroleum, chemical, petrochemical and pharmaceutical industries. Zeeco product lines include ultra-low emission burners, gas and liquid flaring systems and hazardous waste incineration. Zeeco’s corporate headquarters covers over 230 acres (1 km2) near Tulsa, Oklahoma (USA) in a modern debt-free facility and includes a 66,000 square-foot (6,132 m2) manufacturing facility and one of the industry’s largest combustion research and testing facilities. Zeeco SE Asia is subsidiaries in Singapore and operate to support customers for sales, project and service in SE Asia region

**JOB DESCRIPTION**:
Responsible for the organization and administrative tasks in employee’s specified work group. Mainly supports internal employees as well as external customers.
- Coordinate all project document control activities, including document/drawing control and project management with Customer / EPC / Global project teams and Head office teams and vendor/suppliers.
- Track and report document/drawing control to ensure compliance with client contract.
- Assists Project Engineer with administering activities involving project and equipment.
- Coordinate / Communicate / followup with Internal Project team / EPC / Customer / Supplier and Vendor and keeping the Project Teams informed.
- Creates project reports and schedules when necessary.
- Vendor followup / expedite shop fabrication in the region. Issues shop releases and shipping lists to the shop for production purposes.
- Responsible for the transmittal of various documents to and from customers.
- Coordinates client for prepare final documents/drawings to deliver to client, project close out / Payments the wrap of projects.
- Creates various project documents using Word, Microsoft Project, and Excel.
- Coordinate with HQ teams for data books and manuals for each project within his/her department.
- Support administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
- Produces a variety of reports as deemed necessary.

**QUALIFICATIONS**:
Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred. Intermediate knowledge of Word and Excel is preferred but not required.