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Senior Executive/executive, Group Director’s
2 weeks ago
[What the role is]
To report to Assistant Director and provide comprehensive support to the 7 divisions under Applied Sciences Group (ASG), including:
- Secretarial, administrative, logístical, and operational support
- Coordination with ASG laboratories, HSA corporate departments, and stakeholders
- Ensuring compliance with policy and corporate guidelines
[What you will be working on]
**Procurement support for ASG GDO and ASG divisions**:
- Procurement matters for aggregated values for common products and services, contract management and exercise of option, contract variation agreement.
- Goods Receipt Officer for Group Director’s Officer under ASG and also to the liaison officer between ASG Divisions and CSG Divisions.
**Secretariat Support**:
- To provide secretariat support for internal and external meetings, write minutes and ensure follow-up on action items.
**Administrative support**:
- To coordinate and follow up on all incoming request from HSA’s Corporate Services.
***Event Management for ASG Staff Engagement**:
- To curate, organise and execute ASG’s staff well-being and team bonding programmes
**Operation a **nd Logistic Supports for ASG Stakeholder/International Network Engagement Support**:
- To act as the Liaison officer to coordinate learning Journeys such as institutional & educational visits, that includes coordinating lab tours, sourcing speakers, and managing room availability.
**Feedback Management System (FMS)**:
- To manage the incoming feedback for GDO ASG. To ensure that the responses are accurate, appropriate, and consistent with the organization's values and objectives. This involves verifying the information provided in the
**To undertake any ad-hoc projects or tasks as assigned**:
[What we are looking for]
- Minimum 2 years relevant experience
- Good knowledge of Microsoft Office (MS PowerPoint, Excel and Word) is an added advantage.
- Event and project management skills for hybrid, onsite or online events preferred.
- Good knowledge of Singapore Government's procurement guidelines and workflows. (System such as Gebiz and Workday)
- Proficiency in digital tools (such as FormSG, Canva, Mentimeter) for designing digital posters, video making, PowerPoint slides and customised digital forms preferred.
- Willing to learn. Reliable and conscientious team player.
- Excellent written and spoken English.
- Dynamic and hands-on individual, able to multi-task, work independently and collaboratively.
- An effective communicator who is able to work well with internal and external stakeholders at all levels.
