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Senior Commercial Executive

3 weeks ago

Singapore TRU-MARINE PTE. LTD. Full time

Delight customers in handling enquiries, preparing quotations and invoices, liaising with vendor to procure parts for *on the job* purposes.
- Co-ordinate prompt and effective responses to customer’s enquiries, request for quotation and invoices.
- Prepare quotes and tender documents.
- Manage, prepare and vet commercial contracts.
- Follow up on client projects and assists in the presentations & Maintain communication with clients via phone and handle routine inquires in the Managers’ absence.
- Assist to conduct commercial discussions with customers.
- Collecting and storing commercial information from various sources, responsible for compiling reports and presentations as required; prepare, maintain and update clients files; & assist in collecting & analyzing commercial information.
- Independently drafts and recommends changes on contract management procedures and performs benchmarking through market practices and customers feedback to incorporate best practices
- Executes contract terms as stipulated in the assigned project and responds to contract enquiries from relevant parties under mínimal supervision from Manager
- Prepares and consolidates contract documentation and independently drafts correspondences, ensuring final copies and database are securely stored for the assigned project
- Independently handles contract changes to submit and finalise with customers in a timely manner and liaises with business development team members, as required
- Independently coordinates contract signing, performs checks on the contract documentation and handles disputed views in contract variation, when required
- Coordinates with relevant departments and tracks project milestone for timely issuance of work completion certificate for invoicing purposes under mínimal supervision
- Independently handles billing and invoicing based on the contracted payment terms and liaises with estimation team members on the project costings, if available to generate cost summaries for the assigned projects
- Follow ups on payment collection and liaises with customers and legal on complicated payment terms, including reporting to management on issues that would considerably affect the cost and delivery of the project
- Documents billing information (i.e. Preliminary Project Cost, draft invoices, variation order and etc.), ensuring billing traceability and control for the preparation of billing and sales reports
- Independently collates and manages customers feedback by trending and tracking the returned rate of completed customer feedback forms from customers for further improvement
- Any other ad hoc duties.
- Liaison with all subsidiaries for inquiries, progress of ongoing
- Job till completion for invoicing.