Part-time Administrative Assistant

1 week ago

Bukit Timah, Singapore Planet Tech Full time

**Key Responsibilities**

**Administrative & Office Management**
- Oversee daily office operations and maintain a clean, organized workspace.
- Handle office keys, manage office supplies, and run errands as needed.
- File, sort, and maintain all documentation and paperwork in accordance with company policies.
- Prepare client and sales folders, and coordinate direct mail campaigns.

**Accounting & Bookkeeping Support**
- Enter bills and invoices into the accounting system and schedule payments.
- Process invoices, track payments, and follow up with clients on outstanding balances.
- Sync IT service tools with accounting systems to ensure accurate financial records.
- Collaborate with the external accountant for proper bookkeeping and financial reporting.

**Payroll & Personnel Administration**
- Process payroll, including proper timekeeping and benefits documentation.
- Assist in new hire onboarding by gathering required paperwork and entering information into the system.
- Work closely with the owner to handle personnel matters, including managing employee records.

**Client & Vendor Coordination**
- Schedule client meetings, ensuring smooth communication and follow-up.
- Assist with shipment deliveries to clients and verify hardware, software, and materials billed to them.
- Maintain professional relationships with distributors; file and organize distributor invoices.
- Coordinate marketing efforts such as advertisements and holiday messages to clients.

**Other Duties**
- Update and maintain internal forms, checklists, and office procedures.
- Assist in inventory management of materials, equipment, and office supplies.
- Provide occasional support for light office cleaning tasks.
- Continuously seek opportunities to improve administrative processes and overall office efficiency.

**Job Type**: Part-time

Pay: $10.00 - $12.00 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- Flexible schedule

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: In person

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