Project Assistant

2 weeks ago

Seletar, Singapore Jet Aviation AG Full time

**Project Assistant (6 months contract)**:

- Location: Singapore, SG, 797799
- Flexible Work Arrangement: Onsite
- Job Category: Customer Standards & Services
- Career Level: Executive
- Requisition Id: 4434

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

**Position Summary**:
As the Project Specialist at Jet Aviation, you will be supporting/coordinating with the PM in the administration of project executions. This includes but not limited to scheduling as well as monitoring the aircraft projects and documentation process under the guidance of the
- Project Manager, in accordance with the applicable Jet Aviation procedures, Aviation Regulations and customer requirements. Some of the related aspects such as:

- Supporting project documentation and execution
- Supporting daily operation on assigned projects
- Closing project

**Main Responsibilities**:

- Assist in project documentation and execution - working closely with assigned PM
- Coordinates with SCM on parts, spares and RMU kit scheduling.
- Checks availability and serviceability of all tooling and equipment in conjunction with SCM / Tool store for the defined work scope. (if required)
- Raise defects and scope increases to the customer via Additional Work Requests (AWR) thru SAP
- Verification of parts pricing from SCM or supplier websites if required
- Work closely with SCM to track critical parts required for project
- Open work orders in SAP as required
- Assist in monitoring assigned project: general progress, planed hours vs budgeted hours, and provide update to PM on regular basis
- Ensure that all additional work is quoted in a timely manner
- Coordinate with PM to provide customers with regular updates
- Work closely together with the billing department and PM releasing down payment, invoices and credit notes (if necessary) as per contract agreement.
- Assist PM in coordinating all required paperwork and documentation for the release to service of the AC (Job cards, work report, logbook, etc.)
- Embrace continuous improvement attitude

**Minimum Requirements**:

- Diploma in a functional area or relevant work experience in aviation
- Minimum 2 years of relevant work experience in aviation
- Technical knowledge in aviation
- Capacity to adapt to a challenging and fast-moving environment, with changing priorities and a dynamic workload
- Ability to work under pressure and deal with tight deadlines
- Ability to work on several MTX projects simultaneously and to set priorities / taking initiatives
- Results driven - able to execute with high personal accountability and without supervision
- Excellent interpersonal and communication skills
- Fluent in English
- Computer literate (MS Office, SAP, CMP, CAMP an advantage)
- High customer service orientation
- Good business and financial acumen
- Strong influencing skills, open mindset
- Project Management Professional (PMP)® certificate or equivalent (f.e. Prince2, etc...) is strongly recommended

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