Sales Admin

2 weeks ago

Singapore SPECTRUM AUDIO VISUAL PTE. LTD. Full time

Key Responsibilities:
**Tender Administration**
- Review tender documents to extract relevant requirements for distribution to relevant stakeholders for follow up actions
- Assist in preparing Bill of Materials (BOM), filling up tender-related forms, and compiling complete tender submission documents.
- Monitor tender timelines and coordinate with stakeholders to ensure submission deadlines are met.

**Contract Management**
- Draft and prepare maintenance contracts in accordance with agreed terms.
- Maintain contract records and track renewals or updates as required.

**Leads Administration**
- Source through various portals to identify relevant leads and assigned out to the appropriate sales personnel
- Ensure all incoming leads from various channels are promptly logged and assigned to the appropriate sales personnel

**General Sales Support**
- Provide administrative support to the Sales Team to facilitate smooth day-to-day operations.
- Ensure accurate and organized documentation of all sales and tender activities.
- Liaise with internal departments and external parties as needed to support sales processes.
- Guide Sales Team on file management and proper documentation practices and usage of sales toolkits

**Requirements**:

- Possess at least a Local Diploma in relevant discipline
- At least 2 years of relevant experience
- Strong attention to detail and organizational skills.
- Ability to manage multiple deadlines and work in a fast-paced environment.
- Good understanding of document management and version control.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in document formatting and preparation.

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