Facilities Manager

NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities.

Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified. It is the expectation of the school, that each employee will offer his/her services wherever and whenever necessary to ensure the success of our organisation.

Our School is committed to safeguarding and promoting the welfare of children and young people. The School expects all teaching staff, non‐teaching staff and volunteers to share and uphold this commitment.

**Main Responsibilities**:

- Develop and manage a planned preventive maintenance schedule, undertaking the responsibility of maintenance work with safety as a priority and so as not to disrupt the school day.
- Develop and implement an inspection regime to ensure that all statutory and advisory inspections are undertaken, recorded and actions implemented - proactively inspecting all facilities of the school including eg. classrooms, staff offices, pools, gymnasium, sports grounds and other play areas.
- Develop a system to initiate and record regular maintenance checks and submit regular reports; identifying recurrent issues and patterns and implement long term solutions.
- Schedule, manage and supervise daily works of both in house and external maintenance and service staff. Prioritise work on a need basis after consultation with the relevant stakeholders.

**Liaise with**:

- outside contractors to manage elevators, fire and emergency systems, landscape, waste disposal, pest control, etc. to ensure the school facilities/grounds are well maintained.
- cleaning contractors and their school-based supervisor to ensure that their cleaning and hygiene standards meet the school’s expectations including contract management.
- Security Contractor on all security related issues to ensure compliance with policies on safety, security and child protection.
- various local and government authorities as needed.
- Obtain competitive quotes from vendors and suppliers for maintenance and facilities upgrades, ensuring value for money and affordability within allocated budgets.
- Monitor effectiveness of all contracted works.
- Manage purchases and stock related to repairs and maintenance in accordance with financial protocols and allocated budgets. Report concerns and recommend solutions.
- Audit energy usage on the school campus and recommend energy saving solutions.
- Assist with the planning, organization and management of school events such as Founder’s Day and off campus events like student exhibitions.
- Act in accordance with relevant legislation in Singapore, as well as UK guidelines, particularly with regards to educational provision, health and safety initiatives and child safeguarding.
- Oversee the maintenance of the school’s swimming pool
- Manage all repairs to furniture and related assets including storage.
- Oversee all porterage services including managing the manpower and planning
- Collaborate with relevant department heads and recommend Health & Safety initiatives when necessary.

**Safeguarding**:

- Abide by the school safeguarding policy and keep abreast of any changes.

**Qualifications/Skills**
- Degree and above in Electrical / Mechanical / Building Services or equivalent
- At least 5 years of relevant experience in managing similar facilities or in a school setting, in a supervisory position
- Excellent interpersonal and communication skills, to engage stakeholders from diverse backgrounds
- Meticulous, resourceful and with a strong sense of initiative
- Ability to manage multiple tasks simultaneously in a fast-paced environment
- Willing to work beyond normal working hours when needed
- A Cover Letter, stating your suitability for the role
- A copy of your CV