Hse Admin Officer
1 week ago
**Responsibilities**:
- Prepare and distribute correspondences and/ or reports for Head of HSE.
- Maintain and update the filing record system.
- Schedule appointments; and collect information for Head of HSE, Senior Managers and Managers.
- Assist in the compilation of HSE program and prepare monthly HSE reports.
- Record and update filing for staffs’ movement, deployment and Department organization chart.
- Responsible for procurement of materials necessary for the Department.
- Assist in coordinating and organizing all HSE programs.
- Coordination and liaising of HSE personnel trainings.
- Liaising and negotiate with contractors/ vendor for servicing and quotation.
- Any other associated tasks and responsibilities assigned from time to time.
- Planning and controlling the annual expenditure budget for the department.
- Prepare regular reports on expenses and office budgets.
- Prepare regular reports on expenses and office budgets.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents.
- Answer queries by employees and clients.
- Update office policies as needed.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Prepare reports and presentations with statistical data, as assigned.
- Schedule in-house and external event.
**Requirements**:
- Minimum Technical Diploma or Higher NITEC in Business Studies/ Administration with relevant work experience.
- Computer Literacy (Word processing, presentation program, Canva).
- Preferably with at least 2 years working experience in a similar capacity.
- Proven work experience as an Administrative Officer, Administrator or similar role.
- Knowledge of office procedures.
Our Address and Working Hours:
**Seatrium Limited**
**(Tuas Boulevard Yard)**
80 Tuas South Boulevard, Singapore 637051
(Islandwide transport provided)
Mon - Thu: 7:30am - 5:15pm
Fri: 7:30am - 4:15pm
Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012
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