Administrative Executive

6 days ago

Singapore LHS ELECTRONICS ENTERPRISE Full time

**Job Title: Administrative Executive**

**Location**: Singapore (Kallang HQ)

**Job Type**: Full-Time

Experience: Min. 2 Years

**Keywords**: Admin Executive, Order Processing, Logistics Coordinator, Purchasing Assistant, SME Admin, Operations Support, Inventory Admin, Admin Officer, Procurement, Office Administrator

**About LHS Electronics Enterprise**

LHS Electronics Enterprise is a leading regional provider of industrial connectivity, networking, and smart infrastructure solutions — proudly serving 1,500+ customers since 1997. As a trusted partner to top-tier brands like Belden and Neutrik, we deliver high-performance products and solutions that power Industry 4.0, BMS, and smart infrastructure in Singapore and regionally.

We are growing — and looking for a dependable, highly independent and detail-oriented **Administrative Executive**to support our day-to-day operations.

**What You’ll Do**

As an Administrative Executive in our SME environment, you’ll wear many hats and play a key role in keeping operations running smoothly:
**Order & Sales Admin**
- Process **customer orders, delivery notes, and invoices**:

- Coordinate with sales and warehouse to ensure on-time order fulfilment
- Maintain accurate records of customer orders and deliveries

**Procurement & Vendor Support**
- Prepare **Purchase Orders (POs)**and liaise with suppliers
- Track PO deliveries, lead times, and shipment schedules
- Request quotations and assist with vendor communications

**Logistics & Inventory Coordination**
- Arrange **local and international shipments**:

- Ensure smooth inbound/outbound logistics with proper documentation
- Work closely with the warehouse team on stock tracking

**Employee Claims & General Office Admin**
- Process **staff expense claims**and maintain petty cash records
- Assist in office supply procurement and admin logistics
- Support HR and operations team with general administrative duties

**Reporting & File Management**
- Keep internal trackers updated
- File POs, invoices, and delivery documents systematically
- Generate simple reports for order tracking or claims summary

**What You’ll Need**
- **Min. 2 years’ experience**in admin, operations, logistics, or procurement
- Strong proficiency in **Microsoft Excel, Word, and Outlook**:

- Excellent communication skills in English (Chinese is a plus)
- Proactive, organized, and able to manage multiple tasks independently
- Comfortable working in a **hands-on approach environment**

**Bonus If You Have**
- Industry experience in **electronics, distribution, or industrial supply**:

- Familiarity with tools such as ERP, CRM, Quickbook, etc.

**Why Join Us?**
- Be part of a **tight-knit team**making a real impact in an SME
- Gain **hands-on experience**across admin, logistics, and purchasing
- Work with **industry-leading technology brands**:

- Be part of a young **high**growth**and **ambitious**team

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