Administrative Executive/personal Assistant

16 hours ago

Singapore ACCLAIM INSURANCE BROKERS PTE. LTD. Full time

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 140 countries worldwideWe're seeking a highly motivated and detail-oriented individual to excel as a Personal Assistant, supporting both our team and senior leadership.

**General Personal Assistant Duties**:

- Manage calendars and schedule appointments.
- Arrange travel and accommodations.
- Research and prepare presentations and documents.
- Anticipate needs and proactively handle administrative tasks (e.g., office supplies, equipment maintenance).
- Maintain a confidential and professional work environment.

**Executive & Personal Support (Chairman & CEO)**:

- Manage calendars, meticulously scheduling appointments, meetings, and travel.
- Prepare presentations, reports, minutes, and other documents with accuracy and efficiency.
- Discreetly manage personal errands, appointments, and requests.
- Anticipate needs and proactively arrange personal travel, reservations, and event tickets.
- Maintain confidentiality and handle sensitive information with utmost discretion.

**Administrative Support**:

- Ensure office pantries/stationery supplies are provided daily.
- Handling of office equipment maintenances and renewal of contracts
- Managing of renovation if required
- Assist in onboarding/offboarding matters of team member
- Assist and coordinate training courses registration and related matters

**Event Management**:

- Assist in organizing company’s events and activities.

All the above is not an exhaustive list of job descriptions; other duties may be assigned as and when required.

**Who You Are**:

- You possess **impeccable organizational and time management skills **.
- You're a master communicator, both written and verbal, with a friendly and professional demeanor.
- You have a **proactive and resourceful **approach to problem-solving.
- You can prioritize effectively and manage multiple tasks simultaneously.
- **Discretion and confidentiality **are paramount to you.
- A **tech-savvy **individual proficient in office software (e.g., MS Office Suite)
- A team player who thrives in a fast-paced environment and enjoys exceeding expectation
- Possess Diploma in Business
- Minimum 3 years of experience in Administrative/Personal Assistant role.

  • Personal Assistant Administrative Executive

    4 days ago

    Singapore SINGABITE PTE. LTD. Full time

    **Job Overview**: **Job Scope & Responsibilities**: 1. **Personal Assistant to Director** - Coordinate meetings, prepare agendas, and take detailed minutes during meetings. - Communicate effectively with internal departments and external stakeholders. - Maintain confidential files and records in an organized manner. - Handle travel arrangements,...

  • Personal Assistant to CEO

    7 days ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    **Job Position**: Personal Assistant to CEO **Workplace**: Executive Counselling and Training Academy **Address**: 1 Kay Siang Road #08-01/02 **Job Description**: Work directly with CEO and provide administrative support **Responsibilities**: 1. Provide administrative support 4. Take dictation 5. Maintain office filing system 6. Provide ad-hoc PA...

  • Personal Assistant to CEO

    1 week ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Job Position: Personal Assistant to CEO Workplace: Executive Counselling and Training Academy Address: 1 Kay Siang Road #08-01/02 **Job Description**: Work directly with CEO and provide administrative support **Responsibilities**: 1. Provide administrative support 4. Take dictation 5. Maintain office filing system 6. Provide ad-hoc PA...

  • Personal or Executive Assistant

    2 weeks ago

    Singapore DAVINDER SINGH CHAMBERS LLC Full time

    We are looking for an experienced Personal Assistant / Executive Assistant to provide administrative support to a senior executive of a law firm. Relevant experience/attributes include: - Work experience as an Executive Assistant or Personal Assistant to C-suite - Excellent MS Office knowledge - Outstanding organisational and time management skills -...

  • Executive Personal Assistant

    2 weeks ago

    Singapore Birmingham Academy Pte Ltd Full time

    1 day ago Be among the first 25 applicants The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal...

  • Personal Assistant Administrative Executive

    2 weeks ago

    Singapore PLAZA PREMIUM LOUNGE SINGAPORE PTE. LTD. Full time

    As Personal Assistant to Regional General Manager/ General Manager - Provide full secretarial support to the superior which includes business and personal matters. - Manage the superior business / personal calendar, meeting appointments, travel schedule and travel arrangements - demonstrating flexibility and problem-solving abilities to adjust or prioritize...

  • Executive Administrative Assistant

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...

  • Executive Personal Assistant

    5 days ago

    Singapore GIGADEVICE SEMICONDUCTOR SINGAPORE PTE. LTD. Full time

    **Position Overview**: We are seeking a meticulous, professional, and efficient Executive Personal Assistant to handle the daily personal affairs and family-related matters of our senior executive. This position will involve close collaboration with multiple aspects of the executive's family life, including but not limited to property management, utilities...

  • Personal Assistant cum Administrative Executive

    5 days ago

    Singapore SINGABITE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Overview:We are seeking a highly organized and detail-oriented Personal Assistant to support the operations of our Company Secretary firm. The ideal candidate will possess strong communication and multitasking skills, along with the ability to work closely with our China-based leadership. This role requires fluency in both English...

  • Personal Assistant cum Administrative Executive

    20 hours ago

    Singapore SINGABITE PTE. LTD. Full time

    Roles & Responsibilities Job Overview: We are seeking a highly organized and detail-oriented Personal Assistant to support the operations of our Company Secretary firm. The ideal candidate will possess strong communication and multitasking skills, along with the ability to work closely with our China-based leadership. This role requires fluency in both...