Specialist - Administrative Affairs (1-year

2 days ago

Singapore Reeracoen Singapore Pte Ltd Full time

Our client is a major player in the home appliance and electronics industry. They are looking for a Specialist - Administrative Affairs (1-year Contract) to be in charge of support management and administrative functions. The incumbent will be reporting to the Manager / Head of the HR & Administrative Affairs department. This role will be convertible/renewable depending on the individual's performance.
【 What you will be doing 】
Administrative:

- In charge of company administrative duties
- In charge to follow up on miscellaneous administrative insurance coverage
- Checking promoter’s commission calculation and submitting to 3rd party. Matching of invoice from 3rd Party HR services
- Organizing company trips, D & D and events/ bonding activities
- Perform administration functions to HODs and MD
- Travel & visa coordination, hotel reservation, routine files update
- Preparation of oversea visitors’ visa invitation letter
- Sorting & verifying payment of NT-vendors invoices (travel, courier etc) for account dept payment
- Assist to maintain OHS requirement updates
- Arrangement for dispatch assignment with courier service
- Input data for Business planning for data reporting purposes

b) General Affairs:

- In charge & Assist Office General affairs/office maintenance/communication equipment
- In charge of Office administration, updating & maintenance of office equipment and general affairs support
- In charge of the general affair matters in the company for internal and external needs
- In charge of the pantry lady’s job duty (UEMS)

c) Procurement:

- Dealing and negotiating with suppliers of various business needs (e.g. office service providers, office supply vendors etc)
- Sorting and update of monthly telco invoices and reporting to management
- Purchasing office supplier and pantry supplier, Pantry & Stationery ordering.
- Purchase requisition/purchase order role function for HRADM in AX system (developing into SAP)

Any other duties which may be assigned to you by your superior from time to time.
- ** Requirement**:

- 【 What they are looking for 】
- Possess Diploma in Business Administration or any other related fields
- Min 2-3 years of relevant working experience in administration
- Adept in Microsoft Excel
- ** Working Hour**: 8:45 ~ 17:35
- ** Benefit**:

- 【 What they are offering 】
- AL (12 days)
- ML (14 days)
- Medical and Insurance benefits
- Contract completion bonus

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