Executive Assistant, Legal

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives.

Job Description Summary: The incumbent will provide secretarial and legal administration support to the Vice President of Legal who is based in Singapore.

**Job Description**:
This EA position calls for strong business ethics, discretion and confidentiality in handling day to day matters supporting senior executives and their broader team members (where needed). A good understanding of business vocabulary, detailed knowledge of the organization’s operations, procedures and people.

**Key Responsibilities**
- Diary ownership and management for the Legal Vice President
- Liaison with fellow Executive Assistants and Senior Leaders around the Globe to enable effective operating rhythms across multiple time zones
- Responsibility for taking action items of meetings and following up action items in between meetings to ensure completion
- Development of PowerPoint presentations for key meetings
- Management of expense accounts, tracking of expenditure and expense processing
- Travel arrangement support for the Executives and VIPs (where required) - flight bookings, hotel, meals and car booking to ensure efficiency and sensible use of the Executives’ time.
- Event organization and management of leadership team offsites and events
- Facilitate smooth communication flow with other senior executives, managers and employees internally as well as external parties such as media and customers. Call screening, transmit messages, handling mail services, receiving VIPs, organizing logistics of regular and ad-hoc team meetings e.g. Legal All-Hands, Leadership meetings etc. Audio/video conference calls set-up with reminders and relevant logistics support.
- Legal administration support including, among other things, tracking of outside counsel spend, facilitating payment of outside counsel invoices, arranging for signing and dispatch of legal documents, arranging for filing of documents with regulatory authorities, supporting board meetings.

**Key Skills and Experience**
- Relevant Executive Assistant experience supporting Senior Leaders in a multi-national company
- Paralegal experience preferred but not essential
- Outstanding planning and organizing skills
- Proactivity - able to think ahead and anticipate what might happen. Ability to work under pressure.
- Outstanding verbal and written communicator
- Team player - high energy and passionate about impacting team dynamics
- Strong PowerPoint, Excel and Word Skills
- Strong attention to detail and care about quality of work

**Qualities of the person we are after**
- Ability to maintain confidences and confidentiality is essential in this role
- Highly professional individual with strong integrity
- High energy, passionate, and very outcomes /results focused
- Outstanding communicator who is confident communicating within all levels of the organization
- A self-starter who has experience in supporting executives remotely given the amount of travel the executives do
- Patient and mature - can manage ambiguity and constant change
- Interest in technology, innovation and a desire to be a part of an exciting disruptive industry
- Can-do attitude and enjoys getting their hands dirty and working with cross-functional teams
- Positive, team player who is motivated by being part of, and succeeding as a team
- Proactive, can think ahead and can work under pressure
- Motivated by driving improvement and making a difference
- Can deal with challenging situations in a positive way

Our Benefits:
At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

Who We Are:
As part of PayPal’s commitment to employees’ health and safety, we have established in-office Covid-19 protocols and requirements, based on expert guidance. Depending on location, this might include a Covid-19 vaccination requirement for any employee whose role requires them to work onsite. Employees may request reasonable accommodation based on a medical condition or religious belief that prevents them from being vaccinated.