Maternity Cover Operations

1 week ago

Bukit Batok, Singapore Vitakraft Asia Pacific Pte Ltd Full time

**JOB DESCRIPTION**

**About Vitakraft**

What began in 1837 as a small family-owned feed store in Heiligenrode, Germany has grown to become one of the most successful groups in the pet food industry. For the past 180 years, pet owners have trusted

Vitakraft products to help them provide their animal companions with the proper nutrition and care that they need and deserve.

Today, Vitakraft is a dynamic group of companies that operates successfully across Europe, North and South America, and Asia to bring top-quality pet care products to caregivers around the world. Skilled and committed staff from more than 20 countries work for the well-being of pets, and help to develop the trust that the Vitakraft brand inspires in millions of pet owners worldwide.

**ROLE Operations & Admin Executive**
**Main Purpose of the Job**
- Provides assistance to the Operations Manager to process Purchase Orders from customers across Asia Pacific and work closely with our HQ in Germany to ensure the orders are produced, picked, packed and shipped correctly
- Supports Finance manager with upkeep of invoice/shipping document systems
- Maintains office by ordering office supplies/stationery, manage copier machine, liaise with cleaning company

**Key Outputs**:
**Order Processing, including but not limited to**:

- Manage the scheduling of customers’ orders on a timely manner by processing and sending Pos from customers across Asia to HQ in Germany for processing

Update internal software system for product demand after receipt of PO
Ensure prices are correct before sending PO to HQ
Liaise with HQ on items availability before the warehouse in Germany packs the pallets for shipment
- Check the export/shipping documents and ensure all item descriptions are correct and standardized across all documents Ensure all shipping documents are complete including the Bill of Lading. Then invoice the customer for the freight charges
- Product Packaging Tracking - track supplies of packaging and alert manager when running low
- Track production and arrival dates of Vitakraft Asia recipe specific products
- Data entry to SAP for sales invoices, credit notes and purchase invoices
- Assist to solve Shipment miscellaneous issues for example product damage upon arrival, short shelf life
- Supports Finance manager with upkeep of invoice/shipping document systems
- Maintains Office running via ensuing answering telephones, and managing contracts and workings of telephone, wifi, copier machine, air con, office cleaning, supply of stationery/beverages
- Assist management team in drawing strategy and budget planning analysis

**Key Relationships**
- Asia Pacific HQ team in Singapore

Vitakraft Business Managers in Taiwan, Korea and China
- Vitakraft HQ’s Export Team in Germany
- Distributors and customers in Asia Pacific

**Key Experiences**:

- Polytechnic Diploma (preferred)

Administrative Experience : 1 year (preferred)
Excel, Word, Microsoft Office. Computer systems like Autocount, SAP (willing to learn)
- **Languages**: Mandarin, English
- Additional preferred but not required languages : Cantonese, German, Korean

**Job Types**: Full-time, Contract

Pay: $2,500.00 - $3,500.00 per month

**Benefits**:

- Employee discount
- Free parking
- Health insurance
- Professional development

Schedule:

- Monday to Friday

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Singapore 658079

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