
Admin Coordinator
2 weeks ago
Career Category
Administrative
**Job Description**:
Admin Coordinator
Accountabilities:
Provides administrative support for Singapore affiliate through the delivery of a variety of business services
Key Responsibilities:
Reporting to the Senior Associate, Project Management, SEA Region, the Admin Coordinator is a client facing role responsible for supporting the Senior Associate, Project Managment SEA Region in a
variety of administrative and business support activities, in addition to overall Singapore office admin
requirements, including but not limited to:
Business Support
Ensures timely coordination and support of Country Director’s calendar scheduling and business
meetings, and arranging business travel arrangements.
Prepares agendas, takes and completes committee meeting minutes; coordinates distribution
and follows up on action items.
Preparing and submitting Country Director’s expense reports on a timely basis.
Coordinating arrangements and executing key tasks to effectively manage Singapore and
Malaysia office and offsite business meetings (virtual, hybrid and/or in person) by utilizing
Amgen approved collaboration tools, including MS Teams/WebEx and other technologies.
Supporting internal meetings, events & activities e.g, employee engagement activities, town
halls and monthly staff bonding activities including logistics, catering and equipment needs.
Office Support
Assist in new hire onboarding tasks by preparing access pass.
Raising purchase orders and ensuring accuracy in such orders.
Ensure timely payment to vendors and reconciliation of purchase orders to invoices.
Manages the administrative aspects of relationships with outside vendors.
Manages department operations: filing, printer maintenance, tracks budget through Anaplan,
ensures stationary orders and manage pantry supplies.
Screen visitors. Provide visitor refreshments and other services as needed. Provide general
support to guests.
Lobby appearance management.
Arranging for Couriers. Responsible for distribution of Letters / Courier packages.
Assisting in BTA travel arrangements e.g., Singapore/Malaysia kickoff meeting, as and when
required. Coordinates local and international meetings; arranges travel, meeting arrangements
and accommodations.
Serves as a primary contact for Singapore meetings - room booking, setting of meeting rooms,
LCD Projector, office equipment maintenance.
Maintains distribution and personnel lists.
Participates in department project teams.
May provide training, guidance and orientation to new team members.
Providing back-up administrative support to the other Administrative Coordinator in the team.
Assisting with ad-hoc duties, as assigned.
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