Admin Coordinator

6 days ago

Singapore Amgen Full time

Career Category

Administrative

**Job Description**:
Admin Coordinator

Accountabilities:
Provides administrative support for Singapore affiliate through the delivery of a variety of business services

Key Responsibilities:
Reporting to the Senior Associate, Project Management, SEA Region, the Admin Coordinator is a client facing role responsible for supporting the Senior Associate, Project Managment SEA Region in a

variety of administrative and business support activities, in addition to overall Singapore office admin

requirements, including but not limited to:
Business Support

Ensures timely coordination and support of Country Director’s calendar scheduling and business

meetings, and arranging business travel arrangements.

Prepares agendas, takes and completes committee meeting minutes; coordinates distribution

and follows up on action items.

Preparing and submitting Country Director’s expense reports on a timely basis.

Coordinating arrangements and executing key tasks to effectively manage Singapore and

Malaysia office and offsite business meetings (virtual, hybrid and/or in person) by utilizing

Amgen approved collaboration tools, including MS Teams/WebEx and other technologies.

Supporting internal meetings, events & activities e.g, employee engagement activities, town

halls and monthly staff bonding activities including logistics, catering and equipment needs.

Office Support

Assist in new hire onboarding tasks by preparing access pass.

Raising purchase orders and ensuring accuracy in such orders.

Ensure timely payment to vendors and reconciliation of purchase orders to invoices.

Manages the administrative aspects of relationships with outside vendors.

Manages department operations: filing, printer maintenance, tracks budget through Anaplan,

ensures stationary orders and manage pantry supplies.

Screen visitors. Provide visitor refreshments and other services as needed. Provide general

support to guests.

Lobby appearance management.

Arranging for Couriers. Responsible for distribution of Letters / Courier packages.

Assisting in BTA travel arrangements e.g., Singapore/Malaysia kickoff meeting, as and when

required. Coordinates local and international meetings; arranges travel, meeting arrangements

and accommodations.

Serves as a primary contact for Singapore meetings - room booking, setting of meeting rooms,

LCD Projector, office equipment maintenance.

Maintains distribution and personnel lists.

Participates in department project teams.

May provide training, guidance and orientation to new team members.

Providing back-up administrative support to the other Administrative Coordinator in the team.

Assisting with ad-hoc duties, as assigned.

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