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[full-time] Finance and HR Manager

2 weeks ago

Western Water Catchment, Singapore Animal Concerns Research and Education Society Full time

The Office & Finance Manager will lead and implement organisational processes, enabling ACRES to smoothly and effectively advance our mission in animal advocacy.

**What will you do?**
- **Oversee end-to-end finance operations while ensuring compliance with accounting policies, procedures, and regulations.** This includes budgeting, coordinating with the accountant in preparation of management accounts, preparing claims and payments before routing for approvals, submitting monthly and quarterly financial analysis, liaising with auditors.
- **Ensure compliance** with regulatory requirements and organisational SOPs; Oversee donor management system by serving as Salesforce admin, for inputs to fundraising strategy of the organisation; preparing and reviewing governmental requests for information where required.
- **Management**: Ensure smooth running of the office and the team, enabling ACRES to advance our cause. Supervise 1 admin executive, and 1 outsourced accountant.
- **Finance functions**:Reviewing financial reports related to budget, account payables & receivables; liaise with external auditors and successfully complete annual financial audit; respond to management queries with sound advice on financial reports for decision-making purposes.

**How will you do it? (Responsibilities and Duties)**
- Provide administrative support for ACRES in an organised and timely manner, by being responsible for tasks related to finance, operations and HR functions.
- Carry out and/or supervise administrative operations such as, but not limited to banking in donations, preparation of payment vouchers, generation of pay slips, tracking of restricted donations and grants, etc.
- Ensure the necessary documents are provided to the accountant to facilitate timely closing and processing of donations.
- Ensure implementation and adherence to regulatory and organisation requirements.
- Review and ensure compliance with organisational SOPs.
- Update donor database and collaborate across the organisation to support donor experience.
- Track and monitor restricted funds and budget, and prepare monthly and quarterly updates for the management review.
- Prepare financial reports as required for grants or regulatory purposes.
- Liaise and correspond with agencies on required information where needed.
- Ensure safe upkeep of records related to the above.
- Together with the admin executive, ensure that all records for finance, compliance and HR processes are archived for references and audits.

**What strengths, qualifications and requirements do you need? **_**Please see our introductory section for what is expected of all ACRES staff on top of this page.**_

**In addition, we are looking for someone who has/is a**:

- Strong background in admin, finance and human resources with at least 3 years of relevant experience.
- Team player and people-oriented.
- Ability to take ownership and work independently.
- Keen eye for details, accuracy and quality of work.
- Strong analytical and organizational skills.
- Proficient in Microsoft Office and English.
- Experience in donor management tools (SalesForce preferred).
- Work weekdays 9:30am to 5pm; able to work from office at least 3 days a week.
- Only Singaporeans and PRs may apply, due to regulatory requirements.

**Salary**: $3,300.00 - $3,500.00 per month

**Benefits**:

- Flexible schedule
- Parental leave
- Professional development
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Finance: 2 years (required)

Ability to Commute:

- Singapore 698917 (required)

Work Location: In person