Conference Executive

Scope of work will include but not limited to the following:

- Assist Conference Lead in all duties and responsibilities related to conference management for the assigned trade event(s) including conference and opening ceremony management (including but not limited to speaker management, speaker registration, rehearsals management, copywriting of conference collaterals, conference assets management, launch video production, opening video production etc) for the assigned conference(s) from planning, execution to completion.
- Drafting a project plan to outline timelines and milestones with a phased approach from initiation to planning/design, execution to completion and ensuring that core and supporting functions/departments adhere for delivery of conference(s).
- Budget management.
- Assist Project Lead and Conference Lead to monitor timelines and milestones are adhered and updated.
- Assist to capture meeting minutes with client(s) as and when required.
- Client liaison and servicing.
- Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
- Assist Conference Lead in coordinating and working with the Operations team to manage and oversee the logistics requirements within the event cycle among stakeholders, service providers, venue managers and attendees.
- Ensure IT security SOPs set in place are complied by internally and by external vendors hired to service the event.
- Day-to-day administration to facilitate scope of work.
- Ensure that databases are maintained and kept up to date after event.
- Look at creative ways to deliver a high quality and memorable experience for attendees.
- Perform such other roles and duties as directed from time to time by the Director, Conference Lead and Project Lead.

**Requirements**:

- Diploma/Degree holder.
- Preferably with 1 year of experience in related field, applicants with no experience may apply.
- Proficiency in MS Office.
- Possess experience in organising a virtual and/or hybrid event preferred.
- Strong presentation, interpersonal, communication skills with client-service orientation.
- Possess good planning, organisational and multi-tasking skills.
- Possess good communication and negotiation skills.
- Possess a positive attitude and high standards in work ethics and personal integrity.
- Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
- Ability to work in a fast-paced and highly cross-functional organisation.
- Possess good working attitude and willing to learn.