Receptionist (2nd)

3 days ago


Singapore Office Secretaries Full time

Our client, an international law firm located in Raffles Place has a vacancy for a 2nd receptionist.

JD:

- Key skills_:
- Ability to work on own initiative and to think clearly and logically at all times. To remain calm under pressure during busy periods.
- Ability to undertake multiple tasks and prioritise accordingly.
- Excellent customer service levels
- Strong communication skills; ability to communicate with people at all levels.
- Presentable appearance and clear speech.
- Good interpersonal and team skills.
- Key responsibilities include_:
- Reception duties, including meeting and greeting guests, answering and directing incoming phone calls and faxes, manage incoming and outgoing mail.
- Manage conference room reservations and assist in setting up the relevant a/v services
- Manage stationery stock and pantry items.
- Ensure reception area is clear, tidy and presentable at all times.
- Serve drinks to visitors when required.
- Arrange catering for meetings as needed.
- Liaising with contractors, building management, external vendors as required.
- Maintenance of office library.
- Maintenance of internal files such as telephone and vendor lists.
- Maintain corporate hotel rates table and assist with hotel arrangements for visiting attorneys.
- Ad hoc office administration duties as assigned by the partners or DoA.
- Acting as office Fire Warden and attending the necessary external trainings.
- Hours of work_: Monday — Friday (9 a.m. — 6 p.m. with occasional OT)


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