Accounts Assistant

2 days ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

**Duties & Responsibilities**:
The Accounts Assistant is responsibile for handling various accounting functions with a primary focus on accounts payable, regulatory authority reconciliation, vendor payments, financial reporting, and supporting audits.
- **Credit Control**:

- Following up with clients on payment of bills, liaising with Partners on payment promises from clients and updating all comments on the finance management system
- **Accounts payable -**Payment of supplier invoices, staff expense claims and disbursements; Payments prepared by cheques and bank transfers; Posting of all vouchers and payments; Handling of petty cash for the office; Manage the weekly payment process, including sending office account payment instructions
- **Accounts receivables -**Running billing guides and preparing bills, liaising with Partners and secretaries for accurate billing to the client and posting of receipts **.**:

- **Financial Reporting -**Perform monthly bank reconciliation for Office USD account; Assist in monthly AP reports printing and reconciliation; Assist with year-end closing duties, including preparing accounts payable accrual journal entries, etc.
- **Audit Support -**Support the year-end audit process; Manage accounts payable audit confirmation and prepare necessary audit working papers
- **Adhoc Support -**Assist with miscellaneous queries and tasks from the Finance Manager/Office Manager

**Attributes/Skills required**
- Accurate with strong attention to detail
- Strong working knowledge of MS Excel
- Able to gain credibility and build professional relationships within the office
- Tenacious with a proven ability to follow through on tasks and projects
- Able to think strategically and creatively with the ability to see through longer term projects and initiatives
- Conscientious and self-motivated whilst being a strong team player
- Friendly, outgoing and approachable and able to build rapport with people quickly

**Education and Experience**
- LCCI / Diploma in Accounting or equivalent
- This role would suit someone who has an interest in Legal Accounting with 1-2 years’ relevant experience
- Has used legal accounting software preferably in an international law firm environment but this is not essential
- Full training will be provided

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

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