Operation Director

**Location**

Singapore, Central Singapore

**Job Type**

Full Time

**Salary**

$10,500 - $12,500 Per Month

**Date Posted**

5 hours ago

Additional Details

**Job ID**

99724

**Job Views**

1

**Job Description**:
Roles & Responsibilities
**SUMMARY**

The Operations Director will be responsible for and oversee the Finance,, Grants Management, Legal, IT, and Administrative functions of the Program. In addition, the Operations Director will guide the Program to develop and implement sustainable management strategies, support fundraising/business development efforts, set standards related to operational management, and ensure that human and financial resources are aligned and maximized for the most significant conservation impact.

This position reports directly to the VP, Operations, APFD dotted line to VP, Corporate and Ecosystem Finances,, and closely collaborates with VP Climate Finance as well as CI-HQ operations units. The Operations Director will innovate toward effective processes and drive change wherever needed to ensure efficiencies in Operations in support of the Singapore programs and Singapore office.

**The primary duties of this position are**:
1. Implements practices and guidelines in the areas of Finance,, Grants Management, and Administration to ensure attainment of program business plans for growth and sustainability;
2. Supports the Program’s interactions with GCU, Legal, IT and HR as appropriate

3. Supports the implementation of Project Management practices and guidelines, ensuring sound and effective management of donor projects across the Program;
4. Leads the financial management of the Program through the adoption and implementation of sound financial and grant management, accounting, budgeting, and oversight of audits;
5. Maintain accounting records to align with the organization’s policy and country regulations

6. Ensures effective and efficient operational capacity for the Program and supports fundraising efforts by developing cost proposals and donor management functions.

The Operations Director will ensure compliance with local and global standards, policies, and practices in all functions.

**KEY RESPONSIBILITIES**
**Leads Financial Management to ensure sustainability, efficiencies, and effectiveness**
- Provides strategic direction to ensure sustainable growth for the Program while minimizing risk.
- Leads the program budgeting and long-term financial planning processes in all stages: planning, review, approval, and implementation.
- Ensures financial and accounting records comply with donor requirements, Singapore and IPC regulations, and CI policies and procedures. Review transactions to ensure accuracy to minimize risk, errors, and fraud.
- Ensures timely and accurate submission of financial reports to Finance-HQ in compliance with organization, donors and, local policies.
- Monitors monthly budgets, ensuring that Program year-round expenditures are utilized based on the approved budget. Ensure that all disbursements are within the ceiling and the significant deviation, if any, are justified and approved both by CI and donor.
- Ensure monthly financial reports are provided and understood by the Senior Management and program team
- Provides strategic advice on the development of budgets for project proposals in concert with program work plans.
- Manages internal control systems and procedures. Based on CI Operational Policies and Procedures and local regulations, leads the development and implementation of internal control mechanisms within the Program to safeguard all assets (i.e., cash, supplies, and CI property and equipment) from loss or unauthorized use.
- Supervises the internal and external annual audit and ensures that all audit findings and observations are corrected and addressed after audit completion on time.
- Ensure compliance with Singapore financial standards and IPC requirements, including annual statutory audit, reports, and filing of annual returns and AGM
- Provides oversight of IPC compliance and maintain the IPC status
- Prepares and presents the regular financial report to the AP and IPC Board
**Provide oversight and guidance over contractual, external grants and incoming donor agreements.**
- Coordinate and work closely with the VP, Climate Finance, Director, Development and Marketing and VP Operations, APFD (i.e. Fund Raising and Grant Management Unit) to ensure implementation, proper oversight over external grant making processes, including review and evaluation of proposals, risk assessment of applicants, drafting of agreements, review of financial reporting, close outs, and associated documentation and record keeping.
- Coordinates and supports the implementation of Project Management practices and ensures sound and effective management of donor projects.
- Ensure contracts are awarded and managed in conformity with CI’s procurement and contracting policies and procedures.
- Ensure timely closeouts of donor and external grants in line