Production Coordinator

2 weeks ago

Singapore Industrial Light & Magic Full time

**Position Summary**

The Production Coordinator’s primary emphasis is on scheduling, communication and coordination for a specific group (discipline) of artists (or multiple groups) on any given project. This position reports to Project (“Show”) Producer and Production Manager, while also working with other Coordinators on the project in keeping the show operating in an organized and efficient manner.

**Primary Responsibilities**:

- Work closely with your discipline supervisors and/or leads in crewing, casting and scheduling your discipline’s body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs.
- Establish a process for communicating discipline targets, assignments, and priorities to your artist crew, as well as the overall show crew. This should be daily and/or weekly.
- Schedule, track, and manage assigned work within Shotgrid as well working with Production Managers to share the information in order to be visible to the team.
- Ensure work is on schedule for each department and is meeting internal and external (client) deadlines. Check in with artists on a regular basis regarding workload, targets, needs, etc
- Set up turnovers with discipline crew. Communicate turnover information to all artists assigned to asset(s) or shot(s).
- Track client needs, reviews and deliveries to make sure your discipline hits their targets.
- Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment.
- Anticipate and communicate issues to leadership team(s) to reach solutions in a timely manner.
- Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your discipline Supe/Lead. Take notes regarding feedback and decisions made and enter any required information into Shotgrid /communicate to all so as to provide updates to all others impacted.
- Prioritization and escalation of technical support issues.
- Communicates with all parties on the project, from Supervisors to Production leadership and peers, to artists.

**Education / Experience**:

- 3+ years work experience in production to include strong working knowledge of post production techniques and terminology.
- Bachelor’s degree or equivalent in Computer Science or a related technical field.

**Required Skills / Technical Competencies**:

- Proficiency in Macs/PCs including Google Suite, Microsoft Word and Excel. Knowledge of UNIX is favorable.
- Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines.
- Attention to detail, follow through, strong communication skills and team work.

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