Executive Marine Assurance, Vetting

2 days ago

Singapore EAGLESTAR MARINE (S) PTE. LTD. Full time

**VESSEL INSPECTION - PLANNING & IMPLEMENTATION**
- Implement the inspection in coordination / consultation with the Vetting Managers by monitoring vessels’ vetting status plan.
- Coordinate closely with the vessels’, Agents’ and Inspector for smooth inspection arrangements.
- Send preparatory notification to vessels’ and provide all necessary documentations required during the inspection.
- Ensure that the responses for SIRE reports are effectively uploaded onto the OCIMF system within the 14 days period.

**FOCUS AUDIT - PLANNING & IMPLEMENTATION**
- Coordinate closely with the vessels’, Agents’ and Auditor for smooth inspection arrangements.
- Send preparatory notification to vessels’ and provide all necessary documentations required during the inspection.
- Follow-up all observations in the SOI and ensure it is closed within the closure date.
- Initiate video-conference meeting with the MISC Office after the completion of inspections for discussions.
- Forward monthly submissions of SOI to the MISC for their review.

**VESSEL INTERNAL AUDITS - PLANNING & IMPLEMENTATION**
- Assist to coordinate the implementation of vessels’ internal audits by monitoring vessel’s schedule.
- Coordinate closely with the vessels’, Agents’ and Auditor for smooth inspection arrangements.

**TMSA - VERIFICATION**
- Assist to populate objective evidences soft copies of vessels’ TMSA documentations, conditions of class, fleet hot work documentation and fleet detailed risk assessment record on quarterly basis.
- Support TMSA internal audits along with different stakeholders to strengthen TMSA ratings.
- Provide any requested HSSE data and slides presentation to the Oil Major as necessary.

**DOCUMENT & DATA MANAGEMENT**
- Maintain data and documents management related to ship inspection and shore based management TMSA reviews for easy accessibility, analysis and review.
- Assist in data gathering / developing presentations for analysis of vessel inspection results / office management review and presentation during Junior and Senior Officers Seminars / customers’ visits.
- Support vetting campaigns through circulation of bulletins / circulars and quarterly dissemination of the vetting / SMA observations. Collation of vessel’s feedback are properly recorded in the portal.
- Analyze periodical vetting repetitive observations carried out and shared with the Vetting Managers for their concurrence and verification.
- Contribute to the amendments of vessel's investigation reports for submission to Oil Majors as required.

**DEPARTMENT REPORT**
- Compile, complete and submit the quarterly vetting board paper to the department Head.

**FINANCE MATTER**
- FCF compliance: SAP system - create purchase orders for confirmed inspection and ensure no open POs is greater than 90 days old.
- DA Desk system - Ensure there is no PDA/FDA awaiting for operator's approval exceeding one month.
- Monitor closely the vetting budget as per the annual budget plan.
- Ensure inspection invoices are settled in timely manner with close updates to the Oil Major.
- Submit the Managers’ expenses claims accordingly.

**Requirements**:

- Degree in Nautical Studies/Marine Transportation/Marine Engineering.
- Good communication/interpersonal skills and knowledge of daily tanker operations.
- Working experience in Shipping or Tanker Management Company.

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