Operations Manager

12 hours ago

Singapore Clarion Events Pte Ltd Full time

Headquartered in London, Clarion is a truly international business, with a portfolio of events and media brands across a range of vertical markets. We have employees based in offices worldwide who specialise in delivering first class marketing, networking and information solutions in high value sectors, both in mature and emerging geographies.

We organise both live and digital events every year, attracting buyers with spending and decision-making power who are looking for solutions and innovations to help move their businesses forward. Putting them in contact with the providers of these solutions, and with each other, is our overriding objective, always.

**Key Responsibilities**
- Support events project team including conferences, exhibitions, virtual events and other ad hoc meetings.
- Running virtual events and webinars, platform set up, speaker liaison, and live stream coordination including chasing speakers recording & webinar materials, designer and editor, prepping speaker onboarding, conduct tech checks and rehearsals, webinar show calling etc.
- Manage exhibitor and sponsor logistics to ensure all sponsor and exhibitor packages are
- fulfilled as sold by the portfolios, including event floorplan.
- Production and timely communication of correct and detailed technical manuals for exhibitors.
- Manage all speaker requirements (C-Suite / Senior Management level) to ensure that the
- conference programmes run smoothly.
- Arrange travel and accommodation for staff and speakers within a pre-set budget.
- Respond quickly and calmly to requests from speakers, sponsors, overseas partners and exhibitors pre-event and onsite.
- Manage suppliers and orders for all event signage, AV, venue, catering, printings, sponsored items etc.
- Manage the costs, prepare and report event budgets including raising purchase orders,
- obtaining final costs and signing off invoices with approval.
- Develop a thorough understanding of health & safety principles and ensuring all parties are in compliance.
- Assist the Operations team with any other ad hoc tasks as required. Includes ad hoc
- administration tasks as required by Head of Operations.
- Work as part of a team delivering the operations for medium/ large conferences and
- Exhibitions.
- Available to travel in APAC.
- Report to Head of Operations, and work closely with the Portfolio Directors, Producers, the project team and other Operations team members to seamlessly deliver the event.

**Knowledge, Skills, Attitude and Behaviour**:

- Demonstrate clear and effective communication of ideas and processes
- Experience in the MICE industry and virtual events is desirable
- Organised and methodical
- Strong social and communication skills
- Fluent in both English and Chinese, both spoken and written
- Able to deal with a broad range of people
- Self-motivated and able to take responsibility
- Keen to embrace and learn to use new technology and IT systems
- Able to work within a team
- Adaptable
- Problem solver
- Good attention to detail
- Able to manage time effectively
- Work calmly under pressure
- Prepared to work additional hours and weekends in the lead up to events (when necessary)

**Salary**: $4,000.00 - $4,500.00 per month

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

**Education**:

- Bachelor's or equivalent (preferred)

Work Location: Hybrid remote in #02-01, Singapore 048616

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